How to Insert Text in MS Word – Insert Text in MS Word
Insert Text in MS Word
We’ll talk about how to Insert Text in MS Word in this chapter. A lot of the time, you have to go back and add more text to an existing line. There are two ways to insert text to existing text in Microsoft Word, and we’ll show you how to use both of them.
Table of contents
What is Inserting Text in MS Word?
Inserting text is one of the many things that MS-Word can do. For example, if a user is writing something like an article or assignment, he or she might realize that they forgot to write something in the middle, at the beginning, or anywhere else in the document. So, in this case, the feature that comes in very handy is Inserting text, which will do the work for the user.
What is the Use of Inserting Text?
The use of Inserting text in MS Word it has the ability to position the cursor using the mouse or arrow keys at any point in a document and begin typing.
The insert text function permits you to add characters to your document without erasing your previous work.
How to Insert Text Quickly in Your Word Document
Time needed: 2 minutes
Here are the basic steps for inserting text or making a new document in Word;
- Insert Text in Microsoft Word with Text Replacement
Step 1: First open MS-Word on your PC.
Step 2: Now, Open the document or create a new one in which you want to perform this operation.
Step 3: Now, Put the cursor where you want to insert the text.
Step 4: Now, Write or type the text which needs to be inserted.
Like here we insert MS Word Tutorial. As shown in the figure below:
Step 5: So, the text is inserted successfully. - Insert Text in Microsoft Word with Text Replacement
Here are some examples on how to Insert Text in MS Word with replacing some text. Sometimes, a certain part of the whole document or some text needs to be changed to something else.
1. Open the document you wish to perform this action on, or create a new one.
2. Now, choose the text you’d like to change.
3. Now, press the “Backspace” key and start typing the text you want to add. Or, you can just start typing the text you want to insert, and the “selected text by default” feature will go away or be deleted when you do.
Here, we replace the first paragraph with “MS Word Tutorial for Beginners“.
Insert Text Using Textbox
The MS Word allows us to Insert Text boxes anywhere within the document where required. This is another excellent tool provided by Microsoft Word.
A text box is an object you can add to your document that lets you put and type text anywhere in your file. Text boxes can be useful for drawing attention to specific text and can also be helpful when you need to move text around in your document
Now, Open the document or create a new one in which you want to perform this operation.
Now, go to “insert tab” above. (As shown in the image below)
Now, In the insert tab, there is a section called “Text“.
Now, In section Text, there is an option called “Text box“. Click on that option of Text box. Then, Select one of the text boxes available as per you choice. Here, for example, a simple text box has been selected.
Now, insert text or type anything that you want.
Summary
In summary, we’ve talked about Inserting text in MS Word as well as what those terms mean. Also, we learn different ways to insert text in a document.
We hope this guide helps you as you plan to create a document in MS Word.
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2026 text-insertion shortcuts: paste-as-text, Dictate, and Copilot Rewrite
The basic text-insertion methods (type at cursor, copy-paste, drag-and-drop) covered in this tutorial still apply. Four 2026 additions save serious time on document editing workflows.
- Paste as text only (Ctrl+Shift+V): strips all formatting from clipboard content and inserts as plain text matching your document style. Essential when pasting from web pages or emails that carry ugly font, color, and spacing baggage. Works in Word 2026 and most other Microsoft 365 apps.
- Dictate button (Home tab microphone icon): opens a voice-to-text panel that transcribes speech in real time. Supports Filipino English and 20+ other language variants. Useful for capstone dictation when you would rather talk through a paragraph than type it.
- Copilot “Rewrite this in a more formal tone” (right-click text): available on Microsoft 365 Copilot Pro. Highlights the selected text and offers 3 alternative phrasings in different tones (formal, casual, concise). Great for thesis-writing polish.
- Text prediction (green underline suggestions): Word 2026 suggests the next 2-4 words as you type. Press Tab to accept, keep typing to ignore. Turn on via File > Options > General > Show text predictions. Speeds up long-document writing significantly once you get used to it.
The basics from this tutorial remain the foundation. The additions above build on top of them without replacing anything you already learned.
Glay Eliver
Programmer & Technical Writer at PIES IT Solution
Glay Eliver is a programmer and writer at PIES IT Solution, author of over 600 tutorials at itsourcecode.com. Specializes in JavaScript tutorials, Microsoft Office how-tos (Excel, Word, PowerPoint), and Python error debugging covering ImportError, TypeError, AttributeError, ModuleNotFoundError, and JavaScript ReferenceError. Authored several of the site’s highest-traffic Excel and MS Office reference articles.
Expertise: JavaScript · MS Excel · MS Word · MS PowerPoint · Python · Python ImportError · Python TypeError · Python AttributeError · ModuleNotFoundError · JavaScript ReferenceError · Pygame · View all posts by Glay Eliver →
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