What Are Different Parts Of MS Word Window And Functions?

In this chapter, you’ll learn about the MS Word Window different parts and function available in Word 2019. What follows is the default Word window that appears when you launch the program. Let’s break down this window and see what are they.

What is MS Word window?

Microsoft Word window is a word processing program that lets you make letters, resumes, and many other types of documents. In this lesson, you’ll learn how to move around the Word window and get to know some of its most important parts, like the Ribbon, Quick Access Toolbar, and Backstage view.

Microsoft Word is part of the Microsoft Office productivity software suite, but it can also be bought on its own. Microsoft Word was first released in 1983, and since then, it has been changed many times. It can be used on both Windows and Apple computers.

All recent versions of Microsoft Word, such as Word 2019, Word 2016, and Office 365, can use the steps in this tutorial. There might be some small differences, but these versions are mostly the same.

Steps on how to Start MS Word

In this part, we’ll talk about how to use Word 2019 for the first time. We will learn how to start an application in Word 2019 in a few easy steps. If you have Microsoft Office 2019 on your computer, follow these steps to open the Word program:

  1. Step 1 − Click the Start button.

    CLICK START WINDOW

  2. Step 2− Search for Microsoft Office Word.

    Search MS Word

  3. Step 3– After you see Microsoft Word 2019 from menu click it. This will launch the Microsoft Word 2019 application and you will see the following window. After you Microsoft Word 2019 is open, Click new and blank Document to explore MS Word Window.

    MS Word Home

What are the Basic Parts of MS Word Window?

The Basic Parts of the MS Word Window specifically are the title bar, quick access toolbar, ribbon, ruler, and the view button. It is the portion of the screen that displays the contents of a document file.

Below is an illustration of the parts of a document window in MS Word.

MS Word Window
MS Word Window

Different Parts of MS Word Window and its Functions

The following are parts of MS Word window and its functions:

File Tab of MS Word Window

The File tab is replaced in Office button in Word 2007. You can click it to see the back stage view. This is where you go to open or save a file, make a new document, print a document, or do anything else that has to do with files.

FILE TAB
FILE TAB

Quick Access Toolbar

This Quick Access Toolbar is one of Microsoft Word Window 2019’s most important parts. It is also at the top left corner of the screen, right above the File Tab. It is where the commands you use most often are kept.. By default, it includes the Save, Undo, and Redo commands You can change the way this toolbar looks to suit your needs.

QUICK ACCESS TOOL BAR
QUICK ACCESS TOOL BAR

Title Bar of MS Word

The title bar is a component of the Word window. It is situated at the top and middle of the document window and displays the program or document’s name. When we open that particular document in Microsoft Word, the title will appear to us as Document1 – Word. It is referring to a generic name that is shown by the software of the program. When we save our document, we have the option of giving it a new name that is more appropriately associated with our file.

Ribbon of MS Word Window

The Ribbon contains multiple tabs, which you can find near the top of the MS Word window. Word uses a tabbed Ribbon system instead of traditional menus. The Ribbon contains all of the commands you will need to perform common tasks in Word. It has multiple tabs, each with several groups of commands.

Ribbon contains commands organized in three components:

  • Tabs − These appear across the top of the Ribbon and contain groups of related commands. Home, Insert, Page Layout are examples of ribbon tabs.
MS WORD RIBBON
MS WORD RIBBON
  • Groups − They organize related commands; each group name appears below the group on the Ribbon. For example, group of commands related to fonts or group of commands related to alignment, etc.
MS WORD RIBBON-GROUP
MS WORD RIBBON-GROUP
  • Commands − Commands appear within each group as mentioned above. Some groups also have a small arrow in the bottom-right corner that you can click for even more options.
COMMAND PARTS OF MS WORD WINDOW
COMMAND PARTS OF MS WORD WINDOW

Showing and Hiding the Ribbon

If the Ribbon is taking up too much room on your screen, you can hide it. To do this, click the arrow in the upper-right corner of the Ribbon, then choose the option you want from the dropdown menu in your MS Word window:

  • Auto-hide Ribbon: Auto-hide makes your document fill the whole screen and hides the Ribbon completely. Click the “Expand Ribbon” button at the top of the screen to show the Ribbon.
  • Show Tabs: When this option is turned on, all command groups will be hidden when they are not being used. Tabs will still be shown. To bring up the Ribbon, just click on a tab.
  • Show Tabs and Commands: This option makes the Ribbon bigger. You will be able to see all of the tabs and commands. When you open Word for the first time, this option is already chosen.

Rulers

Word has two rulers: one horizontal and one vertical. The horizontal ruler, which appears just below the Ribbon, is used to set margins and tab stops. The vertical ruler, which can be found on the left edge of the Word window, is used to determine the vertical position of elements on the page.

Ruler
Ruler

Zoom Control

The zoom control consists of a slider that you can slide left or right to zoom in or out; you can increase or decrease the zoom factor by clicking the + buttons. Zooming in allows you to get a better look at your text.

zoom control
zoom control

To zoom in or out, click and drag the zoom control slider in the bottom-right corner of the Word window. You can also select the + or – commands to zoom in or out by smaller increments. The number next to the slider displays the current zoom percentage, also called the zoom level.

View Buttons

Word View Buttons gives you a number of ways to change how your document is shown. Further, this part of the window allows you to choose and view your document in Read Mode, Print Layout, or Web Layout. You can use these views for different tasks, especially if you want to print the document.

Here are the various ways to view your document:

Read Mode

This view opens the document to a full screen. This view is great for reading large amounts of text or simply reviewing your work.

READ MODE
READ MODE

Print Layout view 

This Print Layout view displays pages exactly as they will appear when printed. This is the default document view in Word. It shows what the document will look like on the printed page.

PRINT LAYOUT
PRINT LAYOUT

Web Layout view

This Web Layout view shows how a document appears when viewed by a Web browser, such as Internet Explorer. This view displays the document as a webpage, which can be helpful if you’re using Word to publish content online.

WEB LAYOUT MODE
WEB LAYOUT MODE

Using the Tell me feature

If you’re having trouble finding a command you want, the Tell Me feature can help. It works just like a regular search bar. Type what you’re looking for, and a list of options will appear. You can then use the command directly from the menu without having to find it on the Ribbon.

TELL ME FEATURE
TELL ME FEATURE

Status Bar

This Status Bar is a part of the window that displays the document information as well as the insertion point location. From left to right, this bar contains the total number of pages and words in the document, language, etc.

You can configure the status bar by right-clicking anywhere on it and by selecting or deselecting options from the provided list.

Dialog Box Launcher

This Dialog Box Launcher appears as very small arrow in the lower-right corner of many groups on the Ribbon. Clicking this button opens a dialog box or task pane that provides more options about the group.

Summary

In this tutorial, we discussed the MS Word Window and Identify each parts and functions. We discovered that it aids in the creation of new documents. We also talked about the various functions that can be found in Word. Basically, these parts of Word window will assist you as you go along and create your document.


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