What Is Ribbon In Microsoft Word?

In this tutorial, we’ll talk about what is MS Word Ribbon. As you go over, you will learn and understand their parts and uses.

The Ribbon is an important part of how Word works. It is where most of Word’s commands live, and it is also where settings are made. These things look like buttons, text fields, and menus.

What is Ribbon in Microsoft Word ?

The Ribbon in Microsoft Word is the window’s uppermost bar. Additionally, it is a part of the user interface that was added to Microsoft Office 2007 by Microsoft. It is between the Title Bar and the Quick Access Toolbar. It provides a number of tab-organized tools for editing and formatting documents.

The ribbon is a set of toolbars at the top of the window in Office programs designed to help you quickly find the commands that you need to complete a task.

It has ten tabs: Home, Insert, Draw, Layout, References, Mailing, Review, View and Help. Each tab has a set of commands that work together. It makes it easy to get to the commands you use most often and need to finish a task.

Parts of Ribbon in Microsoft Word

A MS Word Ribbon has five main parts: the Quick Access Toolbar, the tabs, the command buttons, the groups of command buttons, and the dialog launchers.

1. MS Word Quick Access Toolbar

The Quick Access Toolbar, is a set of the most-used commands that are always available, no matter what MS Word Ribbon command set is being used. By default, the QAT comes with three commands: Quick Save, Undo, and Redo. But many people change the QAT to add print, copy, and paste to the default commands.

QUICK ACCESS TOOL BAR
QUICK ACCESS TOOL BAR

2. MS Word Ribbon Tabs

The Tabs of MS word 2019 are like the old way of making menus. But instead of a list of menus, when you switch Tabs, you’ll see a different set of commands on the Ribbon. Along the top of Word 2019, there are 11 tabs: File, Home, Insert, Draw, Layout, References, Mailings, Review, View and Help.

MS WORD 2019 TABS
MS WORD 2019 TABS

3. Ribbon Groups

Each tab on the Ribbon has many command groups as we’ve notice. When selecting the Home tab in Word, for instance, the following groups are displayed: Clipboard, Font, Paragraph, Styles, and Editing.

Each group contains the most frequently used command buttons for that category; for instance, the Font group contains the Bold, Italic, and Underline command buttons.

MS WORD 2019 Command Group
MS WORD 2019 Command Group

4. Command Buttons

The command buttons are the components that are responsible for doing all of the work. If you want certain words to stand out more, for instance, you would use the Bold button to make that change.

Command Button
Command Button

5. Dialog Launcher of MS Word Ribbon

Dialog Launcher is a set of command buttons that cannot fit on the Ribbon due to lack of space. If there is an additional command set, an arrow in the bottom right corner of the group will be visible, which will allow you to see the complete command set. 

Dialog Box Button
Dialog Box Button
Dialog Box Launcher
Dialog Box Launcher

Microsoft Word Ribbon Tabs and Commands

Here are the Microsoft Word Ribbon Tabs and Commands.

Ribbon Tab NameCommand GroupsDialog Box Shortcut Key
HomeClipboard, Font, Paragraph, Styles, and EditingCtrl+D (Font) Alt+Ctrl+Shift+S (Styles)
InsertPages, Tables, Illustrations, Add-ins, Media, Links, Comments, Header & Footer, Text, and Symbols
DrawTools, Pens, and Convert
DesignDocument Formatting and Page Background
LayoutPage Setup, Paragraph, and Arrange
ReferencesTable of Contents, Footnotes, Research, Citations & Bibliography, Captions, Index, and Table of Authorities
MailingsCreate, Start Mail Merge, Write & Insert Fields, Preview Results, and Finish
ReviewProofing, Speech, Accessibility, Language, Comments, Tracking, Changes, Compare, Protect, and OneNote
ViewViews, Immersive, Page Movement, Show, Zoom, Window, Macros, and SharePoint
Command of MS Word 2019 Ribbon Tabs

What is Ribbon tab in MS Word?

The MS Word Ribbon Tabs are composed of groups of closely related commands designed to help users quickly find desired commands, and each ribbon has a bar line across the page.

Further, it allows users to quickly access all of the program’s features and commands with a minimal number of mouse clicks. The main tabs are in Word are File, Home, Insert, Design, Page Layout, References, Mailings, Review, View, and Help.

List of the Names of the Tabs on the Ribbon

Here are the list of the names of tabs on the ribbon.

1. Home Tab

The Home tab commands are put together in groups called Clipboard, Font, Paragraph, and Styles. There is a vertical line between these parts that you can see. Under some of these areas, there are more options that can be chosen from a drop-down menu.

Home Tab
Home Tab

2. Insert Tab

Using the Insert tab you can add pictures, shapes, pages, symbols, and other things to a document. These choices are shown with icons and text. Most of these choices have a drop-down menu where you can find more options. Pages, Tables, Illustrations, Add-ins, Media, Links, Comments, Header and Footer, Text, and Symbols are the groups of commands that make up the Insert menu.

MS Word 2019 Insert Tab
MS Word 2019 Insert Tab

3. Draw Tab

With the Draw tab ribbon, you can draw in a Word document. The draw tab is part of Office 365, and if it’s not on your ribbon, it may need to be added. On the Draw tab, you can choose what you want to do (draw or erase), what kind of pen tool you want to use, and if you want to draw with the trackpad.

Draw Tab
Draw Tab

4. Design Tab

The design tab lets you change your document’s format, background, color scheme, page borders, etc. If the Design tab is not in your ribbon and you want it to be, go to File > Options > Customize Ribbon and check the box next to Design.

Design Tab
Design Tab

5. Layout Tab

The Layout tab permits the user to customize the page orientation, margins, etc. The Layout options are categorized into Page Setup, Margins, and Arrangement commands.

MS Word Layout Tab
MS Word Layout Tab

6. References Tab

The Reference tab allows the user to enter document sources and citations, create a table of contents, and add an index, among other things. The Reference tab is organized by the following groups of commands: Table of Contents, Footnotes, Research, Citations, Captions, Index, and Table Authorities are included.

MS Word References Tab
MS Word References Tab

7. Mailings Tab

The Mailings Tab allows the user to merge emails, write and insert different fields, etc., and is the least frequently used tab. This commands on the Mailings tab are arranged into the following groups: Address, Start Mail Merge, Insert Fields, Preview, Merge Range, and Finish.

MS Word Mailings Tab
MS Word Mailings Tab

8. Review Tab

The Review Tab allows users to proofread, add or remove comments, track changes, enable Read Aloud, verify accessibility, etc.

MS Word Review Tab
MS Word Review Tab

9. View Tab

The View tab lets users to toggle between several document views, such as viewing multiple pages, boundaries, grids, and rulers. Focus, Immersive Reader, and Zoom are now available in the View Tab’s accessibility options. The View Tab of Word ribbon contains commands divided into the following categories: Document View, Accessibility, Show/Hide, Zoom, Window, and Macros.

The Focus option will hide everything at the top of the Word document, leaving just the blank (or written text) on the page. Focus mode was designed to remove any distractions from the document so that students can focus on their writing (or reading). When in Word and using a Mac, Control + Shift + Command + F will toggle Focus on and off.

MS Word View Tab
MS Word View Tab

10. Help tab

Help Tab of MS Word Ribbon
Help Tab of MS Word Ribbon
  • Help – Gets help with Microsoft Word.
  • Contact Support – Gets help from a Microsoft support agent.
  • Feedback – Provides feedback to Microsoft.
  • Show Training – Shows online training and learning content.
  • What’s New – Showcases the latest upgrades from Microsoft.

How to Show or Hide MS Word Ribbon

Time needed: 1 minute.

Here, I’ll talk about how to hide or show the Word ribbon. When editing a long document on a small laptop with Microsoft Word, the ribbon can take up almost half of the content area. Try these tips if you want to get rid of the ribbon area to make more space.

  1. Shortcut Key

    By pressing [Ctrl] + [F1], you can hide or show the ribbon.

  2. Shortcut Menu

    Just right-click anywhere on the ribbon and choose Collapse the Ribbon in the dialog box.Collapse the Ribbon

  3. Double Click Any Tab

    Just double-click any tab on the ribbon. For this example, I’ll choose “Insert.”Double Click Tab

  4. Command Button

    To do so, simply select the arrow in the right-hand corner of the ribbon. This way, only the tab titles will be displayed.
    Hide Ribbon Arrow button

  5. Ribbon Display Options

    Just click the button in the top right corner of the ribbon and choose either Auto-hide Ribbon or Show Tabs.
    Auto-Hide Arrow button

Summary

In summary, we’ve talked about the MS word ribbon as well as what those terms mean, their parts, and their uses. Also, we learn how to use the components of MS Word Ribbon. We also gain insight into why it’s important to familiarize commands with ribbon tabs in creating documents.

Furthermore, we also picked up some skills on what the shortcut keys are to hide and show the ribbons if we have a small space on our screen.

We hope this tutorial helps you as you plan to create a document in MS Word.


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