How to Print an Email from Gmail (Web + Mobile 2026 Guide)

Print a single email on Gmail Web

1. Open Gmail on desktop.
2. Click the email you want to print. It opens in full view.
3. Look at the top-right corner of the email (not the whole browser window, just the email). Click the printer icon. It looks like a small printer with a page coming out.
4. A new browser tab opens showing a print-friendly version of the email.
5. Your system’s print dialog appears automatically. Pick your printer or choose “Save as PDF”.
6. Adjust orientation (portrait or landscape) and margins if needed.
7. Click “Print” or “Save”.

The print-friendly version strips Gmail’s sidebar, ads, and interface chrome. It shows only the email header (from, to, date, subject) and body.

Print an entire email thread (conversation)

When you print an email that is part of a conversation, Gmail asks whether you want just that message or the whole thread:

1. Open the conversation.
2. Click the “Print all” icon at the top-right of the conversation (three-dot menu, then Print, or the dedicated printer icon at the top of the conversation view).
3. Gmail opens a print-friendly page showing every message in the thread, oldest first.
4. The system print dialog opens. Proceed as normal.

If you only want one specific message in the thread, expand it first, then click the printer icon inside that message’s header area. Gmail will print only that message, not the whole thread.

Print an email on Android

Android supports printing to any printer connected via Google Cloud Print, Mopria, or your printer manufacturer’s app:

1. Open the Gmail app on Android.
2. Open the email you want to print.
3. Tap the three-dot menu (top-right of the email).
4. Tap “Print”.
5. The Android print preview appears. Tap the printer dropdown at the top and choose your printer, or choose “Save as PDF” to export instead.
6. Tap the print button (yellow icon).

If your printer does not show up, install its manufacturer’s plugin from Google Play (HP Print Service, Canon Print Service, Brother Print Service, etc.). Most modern Wi-Fi printers work with Android’s built-in Mopria service.

Print an email on iPhone

iPhone printing uses AirPrint, which works with most modern printers automatically:

1. Open the Gmail app on iPhone.
2. Open the email.
3. Tap the three-dot menu (top-right).
4. Tap “Print”.
5. The AirPrint dialog appears. Tap “Select Printer” and choose from the list of AirPrint printers on your network.
6. Adjust the number of copies and page range if needed.
7. Tap “Print” at the top-right.

If no printers show up, your printer either does not support AirPrint or is not on the same Wi-Fi network as your iPhone. Check both.

Save Gmail email as PDF

Every method above supports “Save as PDF” as the destination instead of a physical printer:

• On Web: In the print dialog, click the destination dropdown and choose “Save as PDF” or “Microsoft Print to PDF”. Click Save.
• On Android: In the print preview, tap the printer dropdown and choose “Save as PDF”. Tap the PDF button, then pick a folder.
• On iPhone: In the print preview, pinch out on the thumbnail to open the full PDF, then tap the share button (up arrow) and pick “Save to Files” or share to another app.

This is often more useful than a physical print because PDFs are searchable and archivable.

Print multiple emails at once

Gmail does not offer bulk-print natively. To print several emails together, use one of these workarounds:

• Select emails as a label, then print via a browser extension. Tools like “Save Emails to PDF” (Chrome extension) let you select a label or search result and export all matching emails as a single PDF file.
• Use Google Takeout for bulk archives. If you need many emails saved but not printed, Google Takeout exports your entire mailbox as .mbox files. Import into Thunderbird for bulk printing.
• Forward emails to yourself in one thread, then print the thread. Awkward but works for 5-10 emails without extensions.
• Print emails one at a time. For under 5 emails, this is the fastest option since no setup is needed.

Troubleshooting print issues

• Printer icon does not appear. Your browser might be blocking the pop-up. Enable pop-ups for mail.google.com in the browser settings and refresh.
• Print output missing the header. Uncheck “Headers and footers” in the print dialog if you do not want those, or check it if you want the URL and date on the printout.
• Email body is cut off. Reduce the margins in the print dialog. Some emails use wide inline styles that overflow the default margin.
• Attachments do not print. Gmail’s print flow only prints the email body, not attachments. Download each attachment separately and print them individually.
• Images do not appear. Some browsers block remote images in print previews. In the print dialog, check “Background graphics” or the equivalent option to include them.
• PDF save creates blank pages. An email with too many nested quoted replies can create pagination bugs. Try “Print all” and skip specific pages in the print dialog, or open the email in a different browser.