Endorsement Letter Template for BSIT Capstone (Free Editable 2026)

An endorsement letter (also called Letter of Intent or Letter of Acceptance) is one of the most-requested capstone documents in PH BSIT programs, and the hardest to write because no one teaches you the format.

This guide includes 3 free editable templates (real client, school internal, barangay context) plus the panel-defensible language that gets endorsement letters accepted on first submission.

Why an Endorsement Letter Matters for Capstone Defense

Panels increasingly require an endorsement letter from a real client (business, organization, school, or barangay) as proof that:

1. The problem your capstone solves is REAL (not invented by you)
2. The client has agreed to provide requirements, test the system, and adopt it
3. You’ve done stakeholder interviews (Chapter 3 requirement)
4. The system has measurable impact if adopted

Without an endorsement letter, capstones default to “academic exercise” status and lose 5-15 points in defense rubrics.

The 5 Must-Have Elements

1. Official letterhead of the endorsing organization (with logo, address, contact info)
2. Clear identification of the capstone project title, student/group names, school, program
3. Explicit endorsement: “We endorse this project and commit to supporting it”
4. Specific commitments: what the client will provide (data, test users, feedback sessions, deployment hosting)
5. Signatory authority: signed by an officer with authority to commit the organization (owner, manager, principal, barangay captain), with printed name, position, contact number

Template 1: Real Business Client (Restaurant, Clinic, Shop)

[Letterhead of the business]
[Date]

The Dean / Capstone Coordinator
[School Name]
[Address]

Dear Sir/Madam,

LETTER OF ENDORSEMENT

This is to formally endorse the capstone project titled:

"[Project Title]"

undertaken by the following students of [School Name], [Program]:

1. [Student 1 Name] - [Student ID]
2. [Student 2 Name] - [Student ID]
3. [Student 3 Name] - [Student ID]

We, [Business Name], located at [Address], are committed to supporting
this project as the client organization. Specifically, we agree to:

  1. Provide access to our [operational data / staff / current process documentation]
     for the students' system analysis (Chapter 3)
  2. Designate [Name, Position] as primary point of contact for requirements
     gathering and feedback sessions
  3. Allow on-site observation and stakeholder interviews
  4. Test the developed system in our actual operations during the
     implementation phase
  5. Provide feedback for system refinement before final defense

We believe this system will significantly improve our [specific process,
e.g. inventory tracking / appointment scheduling / sales reporting] and we
look forward to working with the students.

For questions or coordination, please contact me at [phone] or [email].

Sincerely,

[Signature]
[Printed Name]
[Position] (e.g. Owner / General Manager)
[Business Name]
[Contact Number]

Template 2: School Internal Client (For SIS, LMS, Library Apps)

[School Letterhead]
[Date]

The Capstone Coordinator
College of [...]
[School Name]

Dear Sir/Madam,

ENDORSEMENT OF CAPSTONE PROJECT

In my capacity as [Principal / Registrar / Librarian / IT Director] of
[School Name], I hereby endorse the capstone project:

Title: "[Project Title]"

Developed by: [Student names with IDs]

The proposed system addresses a recognized operational need in our
[department/office], specifically [describe the need: manual record-keeping,
student registration bottlenecks, library overdue tracking, etc].

The [Department/Office] commits to:

  1. Providing system requirements and current workflow documentation
  2. Designating staff for usability testing
  3. Piloting the system in our [office/department] for at least 1 term
     after final acceptance
  4. Providing written feedback for inclusion in the students' Chapter 5

[Signature]
[Printed Name]
[Position]
[School Name]
[Contact Information]

Template 3: Barangay Context (For Resident Records, Permits, Complaints)

Republic of the Philippines
[City/Municipality]
BARANGAY [NAME]

[Date]

To Whom It May Concern,

ENDORSEMENT OF CAPSTONE PROJECT

This is to certify that Barangay [Name] endorses and welcomes the capstone
project of [School Name] students:

Project Title: "[Title]"
Students: [Names with IDs]

We acknowledge the need for a digital system to assist our barangay in
[specific need: resident record-keeping, business permit issuance, blotter
records, certificate printing, etc.].

The Barangay agrees to:

  1. Make available existing manual records (with appropriate confidentiality
     measures per RA 10173, Data Privacy Act of 2012) for analysis
  2. Designate [Position, e.g. Barangay Secretary] as project coordinator
  3. Allow controlled pilot testing of the system in our office
  4. Provide signed feedback at conclusion of testing

[Signature]
HON. [Barangay Captain Name]
Punong Barangay
Barangay [Name], [City/Municipality]
[Phone] / [Email]

4 Common Mistakes That Get Letters Rejected

1. Generic boilerplate that could be for any project, panels can tell. Reference the specific project title + specific problem.
2. Vague commitments (“we will support”), list 3-5 concrete actions the client will do.
3. Wrong signatory authority, must be someone who can commit the org (owner, principal, captain), not a junior staff member.
4. No date or contact info, both required for verification by panel.

Related Guides

• Capstone Title Defense Tips + Sample Slides
• Capstone Defense Mistakes to Avoid
• How to Find a Thesis Adviser
• 150 Best Capstone Project Ideas