This chapter discusses how to undo and redo changes in Word. Let us see why the Undo and Repeat or Redo buttons in Microsoft Word are important tools. Moreover, let’s find out the function of the Undo button and the Repeat or Redo button in creating documents.
Meanwhile, this is the continuation of the previous tutorial on how to use spelling and grammar checker in MS Word and how to zoom in a word document.
What is Undo in MS Word?
The Undo function is used to undo something that was done earlier. In a word processor, the undo function can be used to bring back text that was deleted. Some software may also be able to undo more than one action.
Undo and Redo in MS Word
The Undo and Redo features are functions that let you remove or repeat single or multiple typing actions. However, you can only undo or redo actions in the same order that you did or undid them. For example, if you change the values of three fields in a record and then decide you only want to undo the first change, you must undo all three changes.
In Access, you can undo and redo up to 20 of the last things you typed or designed. Press Ctrl + Z to undo what you just did. Press Ctrl + Y to undo what you just did.
Where is the undo button in word?
The undo button in word is appears in the Quick Access toolbar in Microsoft Word by default. It is one of the most useful functions ever created. It lets you reverse the last command, or last few commands, you performed.
Note: For more information about the Quick Access Toolbar, see MS Word Quick Access Toolbar.
Keyboard Shortcuts to Access Undo and Redo
The Keyboard Shortcuts to Access Undo and Redo are the most frequently used commands. Though you can access the Undo and Repeat commands from the Quick Access toolbar, because of these commands, we recommend you memorize their keyboard shortcuts, which follow.
| Short Cuts Key | Shortcuts & Operation |
|---|---|
| Ctrl + Z | Reverses the previous operation. |
| Ctrl + Y | Performs the previous action again. Note that Ctrl+Y undoes the previous Undo action if the preceding action was Undo. |
How to Use Undo and Redo Operations
Here are the steps for using Undo and Redo in a Microsoft Word document. From the Quick Access toolbar, you can get to the Undo and Repeat buttons. You should remember that the Repeat button is also called the “Redo” button, and both have the same purpose.
- Step 1 − Let us type some text in a blank document.
Now click the Repeat (Redo) button and you will see that Word will repeat the same operation for you.
- Step 2 − Now to examine the undo operation, let us delete the last word repeat character by character so that you have the following text remaining in the line.
- Step 3 − Let us try to click the Undo button one by one. You will see that Word will recover all the deleted characters one by one after performing a few undo operations.
Summary
In summary, we’ve talked about how to undo and redo in MS Word documents as well as what those terms mean. In addition, we know the different steps and short cuts for undoing and redoing text in documents. We also gain insight that it is crucial in editing documents.
We hope this tutorial helps you as you plan to create a document in MS Word.
