[ADVANCED] School Management System In PHP With Source Code
The Complete School Management System in PHP was developed using PHP Programming and MySQL Database as the system’s back-end.
The School Management System Project in PHP main goal is to help people learn PHP programming. Ajax and Java Script have been given top focus.
There are four users in the complete web-based school management system. Admin, Teacher, Student, and Parents are all involved. This System is accessible to all of these users.
Project Output
Here’s the PHP Project With Source Code Output
School Management System In PHP : Features and Major Functionalities
- Multi Login
- Student Management.
- Teacher Management.
- Attendance Management
- Salary Management
- Payment Management
- Timetable Management
- Exam Management
- Petty Cash Management
- Event Management
- Notification Management
- Online Chat
- Classroom Management
- Grade Management
- Subject Management
- Invoice Management
In this School Management System Project also includes a downloadable Source Code for free, just find the downloadable source code below and click to start downloading.
To start executing this School Management System In PHP, makes sure that you have sublime or any platform of PHP and MySQL installed in your computer.
School Management System : Project Details and Technology
| Project Name: | School Management System In PHP |
| Language/s Used: | PHP |
| PHP version (Recommended): | 5.6.3, 7.4.12 |
| Database: | MySQL |
| Type: | Web Application |
| Developer: | IT SOURCE CODE |
| Updates: | 0 |
[ADVANCED] School Management System In PHP With Source Code : Steps on how to run the project
Time needed: 5 minutes
These are the steps on how to run [ADVANCED] School Management System In PHP With Source Code
- Step 1: Download Source Code
First, find the downloadable source code below and click to start downloading the source code file.
- Step 2: Extract File
Next, after finished to download the file, go to file location and right click the file and click extract.
- Step 3: Copy Project Folder
Next, copy the project folder and paste it to C:\xampp\htdocs.
- Step 4: Open Xampp
Next, open xampp and start the apache and mysql.
- Step 5: Create Database
Next, click any browser and type to the URL localhost/phpmyadmin and create database.
- Step 6: Import Database
Next, click the created database and click import to the right tab and click choose file and import the sql file inside the download folder.
- Step 7: Execute Project
Final, type to the URL localhost/school
Download Source Code below
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Summary
This school management system is a fully functional project for any novice and intermediate developers who want to broaden their understanding of web applications.
Finally, this entire PHP project with open source code is an absolute project and a valuable tool for people to learn and explore more.
Technology stack and requirements
To run this PHP project, you need these tools on your development machine:
- XAMPP or WAMP server. Bundles Apache, MySQL, and PHP so you can run PHP on Windows without individual installs. Free from apachefriends.org.
- PHP 8.0 or higher. Included with XAMPP. Older versions (5.x, 7.x) may work but modern PHP features improve security and performance.
- MySQL or MariaDB. Comes with XAMPP. phpMyAdmin manages the database through a browser UI.
- VS Code or PhpStorm. Free code editor with PHP syntax highlighting, IntelliSense, and debugging support.
- Web browser. Chrome, Firefox, or Edge for testing the running app.
Installing the source code
- Download the archive. Get the ZIP file from the download link on this page and extract it.
- Move to htdocs. Place the extracted folder inside C:\xampp\htdocs\ so Apache can serve it.
- Import the database. Open http://localhost/phpmyadmin, click Import, and select the .sql file included in the archive.
- Update database credentials. Open the config.php or connection.php file and set the correct database name, username, and password (default XAMPP: root / empty password).
- Run the project. Start Apache + MySQL in XAMPP, then visit http://localhost/your-project-folder/ in a browser.
Using this project for your BSIT capstone
This PHP project maps cleanly to standard BSIT capstone documentation. Suggested chapter alignment:
- Chapter 1 (Introduction). Discuss the problem the system solves in real-world context. Cite Philippine business or academic use cases where a manual process could be replaced.
- Chapter 2 (Review of Related Literature). Compare this system’s features against 5-10 similar published projects. Cite journals like IJERT or IEEE Access for academic-standard sources.
- Chapter 3 (Methodology). Include Use Case Diagram, Data Flow Diagram, Entity Relationship Diagram, and Activity Diagram covering all major workflows.
- Chapter 4 (Results and Discussion). Screenshot each module of the running system with a caption explaining what data it processes and which user role interacts with it.
- Chapter 5 (Conclusion and Recommendations). Identify features that could be added in a Version 2, such as mobile app, REST API export, or AI-powered analytics.
Modules typical of [ADVANCED] School Management System
- Student information. Personal info, guardian details, enrollment status, program of study.
- Enrollment / registration. Term-by-term subject selection with prerequisite checking.
- Grading system. Teacher input for quiz, exam, and project scores with weighted average.
- Report card generation. Printable grade slip and transcript of records.
- Library / borrowing (optional). Track book borrowing, return date, fine computation.
- Announcements. Post school-wide bulletins visible from the login screen.
Common enhancements for capstone review
- Online portal. Add PHP or ReactJS portal so parents and students see grades from home.
- SMS grade notification. Auto-send new-grade alerts to parent’s mobile via a service like Semaphore.
- Digital ID card. Print student ID with photo, QR code, and academic year.
- Alumni tracking. Extend the database to include post-graduation contact info.
Official documentation
Frequently Asked Questions
How does this PHP school management system work?
Modules: student enrollment, teacher/staff management, class scheduling, attendance, grade entry, report card generation, fee collection, library, transport. Session-based role separation: admin / teacher / student / parent.
What PHP and MySQL versions does this project require?
Most projects in this batch run on PHP 7.4 to PHP 8.2 with MySQL 5.7+ or MariaDB 10+. A few older projects need PHP 5.6 (deprecated, use XAMPP 7.x). To run: install XAMPP / WAMP / Laragon, extract project to htdocs, import the included .sql file via phpMyAdmin, edit the connection file (usually config.php or db_connect.php) with your DB credentials, browse to the project URL in your browser.
How do I set up the database for this PHP project?
Open phpMyAdmin (http://localhost/phpmyadmin/ on XAMPP), create a new empty database with the name specified in the project’s config.php. Click the Import tab, choose the included .sql file, click Go. Then edit config.php (or includes/connection.php) with: ‘localhost’, your MySQL username (usually ‘root’), your MySQL password (usually blank for XAMPP), and the database name.
Can I use this PHP project for a BSIT capstone or thesis?
Yes, but extend it. A bare CRUD app is too narrow for full capstone scope. Add: user roles via session checks, reports/dashboards (Chart.js + AJAX), PDF exports (TCPDF library), email notifications (PHPMailer), real domain extension (analytics, audit log, multi-branch support). Pair with Chapter 1-5 documentation matching your panel’s rubric.
Why am I getting ‘connection error’ or ‘undefined function mysqli_connect’?
Three common PHP issues: (1) Connection error: Apache + MySQL services not running in XAMPP control panel, OR database name in config.php does not match what you created in phpMyAdmin. (2) ‘undefined function mysqli_connect’: MySQL extension not enabled, in php.ini uncomment extension=mysqli (then restart Apache). (3) ‘No such file or directory’: MySQL socket path wrong, use 127.0.0.1 instead of localhost in the connection string.
Where can I find more PHP projects with source code?
Browse the PHP Projects hub for the full library (300+ vanilla PHP systems). For modern PHP MVC alternatives see Laravel Projects (74 systems) or CodeIgniter Projects (32 systems). For BSIT-focused capstone idea lists see 150 Best Capstone Project Ideas.
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Inquiries
If you have any questions or suggestions about [ADVANCED] School Management System In PHP With Source Code, please feel free to leave a comment below.
Angel Jude Suarez
Full-Stack Developer at PIES IT Solution
Focuses on Python development, machine learning, and AI integration. Has built production AI systems including OpenAI Whisper integration for medical transcription and GPT-4o-powered diagnosis assistance. Strong background in pandas, scikit-learn, and TensorFlow.
Expertise: Python · PHP · Java · VB.NET · ASP.NET · Machine Learning · AI Integration · OpenCV · Django · CodeIgniter
· View all posts by Angel Jude Suarez →
plese send us login details
HMMMMM
I need the login details pls
THE LOGIN DETAILS IS IN THE SQL DATABASE
What is login information?
Email:
Password:
The login information is inside in the database
i cant find it in the db
The database is inside in the folder the name is std_db.
Gracias por el aporte.. el usuario y contraseña del admin que obtuve de la BD, es: [email protected] y la contraseña 12345, pero aun así me sale contraseña incorrecta
You already import the sql database in the phpmyadmin?
Yes, it works now, i needed to change the name the BD in two archive more, thank
quais arquivo voce mudou
great project and all respect to you , but why when i try to access as parent or teacher or student , there is an error message, like C:\xampp\htdocs\school\view\my_teacher.php on line 85
“>Teacher 1fdsfhdfgdh , this error show up ?
can you respond quickly please.
You can look the code if what is error in line 85.
can you add its UML diagrams (at least use case and class and
ER) please ?
Visit the link for the use case, class and erd.
https://itsourcecode.com/uml/school-management-system-use-case-diagram-uml/
https://itsourcecode.com/uml/school-management-system-class-diagram-uml/
https://itsourcecode.com/uml/school-management-system-er-diagram-entity-relationship-diagram/
How do you enable or disable menu items
try to put hidden
i executed the localhost/school but nothing is displaying
You may watch the video on you tube on how the school management system work?
https://youtu.be/79bDVIz6RfU
how to add marks
In this school management system project ,which framework did you used? can you give me the names.
sorry sir you system is working but I cant login with the provide login detail .when I put password and username is return me again in login panel without any indication of username or password wrong please help me
You already imported the sql database