Use Case Diagram for School Management System | UML

School Management System Use Case Diagram

The UML use case diagram for school management system is used to show the processes involved when users invoke the software. It depicts the structure of the system behavior.

Additionally, the diagram consists of processes (use cases) and users or “actors”. It uses defined symbols to describe the overall flow of the system.

Project Overview

Name:School Management System Use Case Diagram in UML
System Users:The expected users of the system are the school admin, staff, and students.
Tools Used:Any Diagram tools that provide use case diagram symbols.
Designer:ITSourceCode.com
Project Overview

What is a School Management System?

The software that an educational institution applies to provide quality education is called the school management system. This system helps the users lighten their jobs, especially in managing school.

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College Management System DFD Level 0 1 2 | Best Data Flow Diagram 2021

Moreover, the school won’t need to have a lot of staff for the management when using the software. Instead, they can focus more on providing quality education for their students.

What is a Use Case Diagram?

The use case diagram for school system shows the sample behavior of the software. It includes the project functions using use cases, actors, and their connections.

Moreover, the diagram assists you to define and organize project needs. This also provides a clear picture of the user and system relationships. Therefore, this diagram depicts the complex functions of a system including how the user reacts to it.

Importance of UML Use Case Diagram

Helping the developers and businesses with system management is one of the importance of the UML use case diagram. It includes the procedures from the viewpoint of users.

Furthermore, the diagram is the analysis method used to identify, clarify, and manage project needs. This diagram works best with other UML Diagrams for School Management System. Other UML diagrams include activity, class, sequence, deployment, and component diagrams.

School Management System Use Case Diagram

The use case diagram example for school management system has two main illustrations. These illustrations describe the system’s general and specific processes using include and extend.

School Management System General Use Case Diagram

The general use case diagram for school management system shows the main functions of the system. It is based on the transactions done during school management.

School Management System General Use Case Diagram

The general use case is the most common application of a use case diagram. This diagram depicts the system’s main components as well as the flow of information between them.

Use Case Diagram using Include and Extend

The use case diagram using include and extend is used to elaborate the proceeding diagrams. The terms include and extend in the use case diagram are known as indicators.

The label include indicates that the sub-processes of the main processes must be included to complete the task. Extend, on the other hand, declares that the sub-processes can only be performed when needed.

Manage Students’ Information and Status Use Case Diagram

This is where the admin manages students through the student management system module. It will serve as the basis of the registrar when a student process transactions and updates.

School Management System Use Case Diagram
Manage Students’ Information and Status Use Case Diagram

Manage Courses and Subjects Use Case Diagram

The process includes the courses’ and subjects’ information management. This management is the basis for the student’s status, course, subject, updates, and school information.

School Management System Manage Courses and Subjects Info Use Case Diagram
Manage Courses and Subjects Use Case Diagram

Manage Instructors’ Information and Designation Use Case Diagram

This is the process where the admin manages instructors’ information. The system validates their profile for teaching and assigns them to the subjects that suit their qualifications.

School Management System Use Case UML Diagram
Manage Instructors’ Information and Designation Use Case Diagram

You can add more to this illustration and it is up to you how will you create your diagram. But make sure to have precise information and consider the included use cases.

Use Case Diagram for School Management System Pdf

How to draw a Use Case Diagram?

Time needed: 2 minutes.

Here’s the complete guide on how to draw a use case diagram for school management system.

  • Step 1: Familiarize Use Case Diagram Symbols

    For beginners, you need to familiarize first with use case symbols to be used.

  • Step 2: Determine the system processes

    The next step is to determine the system’s processes. They will be the use cases of your project.

    You may ask the users about the typical activities done in school management.

  • Step 3: Analyze the use cases included

    The gathered information from the users needs to be evaluated to know the general use cases.

    From the general use cases, you will see the sub-cases that are included. But, only include the useful processes related to the school management system.

  • Step 4: Plot the Use Case Diagram

    To plot the diagram you will need the users, use cases, container (scope), and their indicators (association). You will base the flow of use cases on the evaluated information from the users.

    Your first move is to place the users involved.

    Next, put the container in the plotted diagram to separate the objects (users and system) scope.

    Then place the use cases of the school management.

    Finally, you need to map out the association of the use cases to show the interactions between the user/s and the system.

Conclusion:

One of the methods that contribute to school management system development is the UML use case diagram. It helps developers know the possible inputs that the project should process and perform.

Furthermore, you will discover the needed processes and connect them to the other UML Diagrams. The diagram is also applicable in modeling the software’s use cases (processes). It captures the system’s flow from one process to the next.

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