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Payroll System in VB.Net Projects with Source Code
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Are you a BSIT or BSCS student looking for a Payroll System project in VB.NET for your capstone? You are in the right place. The complete source code is free to download on this page. The system covers the core payroll workflow that every Philippine employer needs, including basic pay computation, deductions like SSS, PhilHealth, Pag-IBIG, and withholding tax, plus payslip generation.
Last updated: June 2026, written by PIES Information Technology Solutions for BSIT and BSCS students working on VB.NET capstone projects in the Philippines.
Payroll System in VB.Net Projects with Source Code is a downloadable system created in VB.Net.
This system can be used by those company that wants to automate their Payroll system services.
With this Payroll system in VB.Net, the company can manage employee information, Create individual Payroll and can generate accurate reports such as payslip and many more.
Payroll System Source Code Visual Basic
What is the Payroll System in VB.Net?
A downloadable system was created in VB.Net. This system can be used by those company that wants to automate their Payroll system services.
What is the use of payroll Systems?
The company can manage employee information, Create individual Payrolls, and generate accurate reports such as pay slipsand many more.
Payroll System in VB.net Source code Features
Employee Information Management System
This feature has the ability to Manage information of all employees.
Client Information Management System
With this system, I can be used to manage Client Information.
Can Activate or Deactivate Specific Employee
This feature is used to activate or deactivate if the employee is no longer part of the company.
Has the ability to Create and Restore the database backup
This system automatically creates a database backup and restores the database when needed.
Automated Payroll System
The automation of the payroll system includes the auto generation of individual payroll, computing the deduction, creating pay slips, and the like.
Crystal Report is used for reporting.
Using this system, you can appreciate the user-friendliness of the reports because I use crystal reports for reporting.
Compute Deduction that is based on SSS and Pagibig computations.
This system can automatically compute deductions such as SSS, Pagibig, lates, loan, and other cash advances.
This system is created using Visual Basic and MS access for the database.
To log in to this Payroll System in VB.net, use this account.
Username: admin
Password: admin
If you have any questions or suggestions about the Payroll System Project, please feel to contact me at our contact page or simply leave a comment below.
Frequently Asked Questions
Is the source code for this VB.NET Payroll System really free?
Yes. The complete source code is 100% free to download from the link on this page (payrollsystem.zip). You can use it as a reference for your capstone, modify it for your specific use case, or learn from the code structure. The project is built with VB.NET and Microsoft Access as the database. Give credit to itsourcecode.com when you reference it in your capstone documentation.
What are the system requirements to run this VB.NET Payroll System?
You will need Visual Studio 2019 or newer (the free Community edition is enough for capstone work), .NET Framework 4.7.2 or newer, Microsoft Access 2016 or newer (or use the Access Database Engine redistributable for connection without full Access installed), and Windows 10 or 11. The project uses MS Access as the back-end database, which is simple to set up and great for small to medium payroll workloads. RAM requirement is 4GB minimum, 8GB recommended for smoother Visual Studio.
How do I connect the MS Access database to the VB.NET project?
After extracting the zip file, locate the .accdb or .mdb file inside the project folder. In Visual Studio, open the project, find the database connection string (usually in the App.config file or in a connection module), and update the Data Source path to point to your local .accdb file location. The connection string typically uses Microsoft.ACE.OLEDB.12.0 as the provider. Make sure you have the matching 32-bit or 64-bit Access Database Engine installed depending on your Visual Studio build target.
What features does this Payroll System include?
The Payroll System includes employee record management (add, edit, delete, view), basic pay computation per pay period, deduction tracking (SSS, PhilHealth, Pag-IBIG, withholding tax), overtime and holiday pay handling, payslip generation and printing, sales user list, login and user authentication, and basic payroll reporting. It covers the core workflow every Philippine business follows for monthly or semi-monthly payroll processing.
What is the default admin login for this VB.NET Payroll System?
The default login is admin for both the username and password (admin / admin). Check the “To log in to this Payroll System” section above on this page for the exact credentials. After your first successful login, immediately change the default password and create new user accounts with strong passwords. This is also a good talking point for your capstone defense on security best practices and role-based access control.
Can I customize this VB.NET Payroll System for my BSIT capstone defense?
Yes. The source code is open for customization. Common upgrades for a stronger capstone defense include updating the 2026 SSS, PhilHealth, and Pag-IBIG contribution tables, adding the new BIR withholding tax table from the TRAIN law update, adding biometric attendance integration for accurate work-hour computation, exporting payslips as PDF using iTextSharp, sending payslips via email or SMS, switching the database from MS Access to SQL Server for better scalability, and adding a leave request and approval workflow. Pick 1 to 2 customizations to showcase during your defense.
Are the 2026 SSS, PhilHealth, and Pag-IBIG tables included in the source code?
The original source code was published in 2019 so the deduction tables likely use older rates. For your capstone, update the contribution tables to the current 2026 rates before submitting. The SSS contribution rate is now 15% (from 14% in 2024), PhilHealth premium rate is 5% (with adjusted income brackets), and Pag-IBIG is still 2% (employer + employee combined for monthly contributions). Check the official agency websites for the most current schedules.
Why is the project not connecting to the MS Access database when I run it?
The most common cause is a missing Microsoft Access Database Engine. Download and install the version that matches your Visual Studio target (32-bit or 64-bit) from Microsoft’s website. Another common cause is the connection string pointing to a path that does not exist on your machine. Open App.config or the connection module in the project, find the Data Source value, and update it to the actual path of the .accdb file on your computer. Rebuild the project and run again.
Does this work for a BSIT or BSCS capstone defense in the Philippines?
Yes. Payroll System is one of the most common BSIT and BSCS capstone topics in the Philippines because it directly applies to every employer regardless of size. To strengthen your defense, prepare to discuss the database ER diagram, the use case diagram (admin, HR, employee roles), the activity diagram for the payroll computation workflow, and your customizations (updated 2026 deduction tables, biometric attendance, PDF payslip export). Avoid passing this off as 100% your own work. Cite this article and the original code source.
Where can I get more VB.NET capstone projects with source code?
Browse the full VB.NET Projects with Source Code category on itsourcecode.com for more options. Popular VB.NET capstone topics include Inventory Management, Sales Management, Library Management, Hotel Reservation, Hospital Management, School Management, and Point of Sales. Each one includes the source code, screenshots, and setup steps similar to this article. Combine 1 or 2 projects into a single integrated capstone for stronger documentation depth.
Suggestion from the Author
I hope this article helps you build your Payroll System project in VB.NET successfully. If you have any questions or suggestions about the Payroll System in VB.NET with Source Code, please feel free to leave a comment below or contact me at our contact page. You can also add me on Facebook at https://www.facebook.com/joken.villanueva for direct help with your capstone defense and updating the 2026 SSS, PhilHealth, Pag-IBIG, and BIR tables.
Founder of PIES Information Technology Solutions, a software company building production-grade applications for institutions across the Philippines. Over 8 years of hands-on full-stack development experience, currently leading the development of ClinicAI, an AI-powered clinic management platform.
Expertise: PHP · MySQL · JavaScript · AI Integration · SaaS Architecture · VB.NET · Database Design · Capstone Documentation · Java
· View all posts by Joken E. Villanueva →
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13 thoughts on “Payroll System in VB.Net Projects with Source Code”
Hi! Great work! May we have a copy of the db? Thanks!
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Hi! Great work! May we have a copy of the db? Thanks!
Thanks for the feedback. The database is inside the downloadable file.
Hello there can you do this with Mysql database? i need this for my project
can i change the database name ??
Hello May I have the user manual please..I need it for my project thanks
Hi, link po to download the file
Salamat po
Can I please get the codes for the report? It has errors anytime I open it on my visual studio 19
I keep listening to the news update speak about getting free online grant applications so I have been looking around for the best site to get one. Could you advise me please, where could i acquire some?
How do I open this ? In Visual Basic ?
You can open that project in Visual Basic version 2008
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