Payroll System in VB.NET with Source Code (2026 Free)

Are you a BSIT or BSCS student looking for a Payroll System project in VB.NET for your capstone? You are in the right place. The complete source code is free to download on this page. The system covers the core payroll workflow that every Philippine employer needs, including basic pay computation, deductions like SSS, PhilHealth, Pag-IBIG, and withholding tax, plus payslip generation.

By the way, we also have other related materials you might need. We have VB.NET Projects with Source Code, our Sales Management System in ASP.NET, and the Chapter 2 Thesis Writing template for your capstone documentation.

Last updated: June 2026, written by PIES Information Technology Solutions for BSIT and BSCS students working on VB.NET capstone projects in the Philippines.

Payroll System in VB.Net Projects with Source Code is a downloadable system created in VB.Net.

This system can be used by those company that wants to automate their Payroll system services.

With this Payroll system in VB.Net, the company can manage employee information, Create individual Payroll and can generate accurate reports such as payslip and many more.

Payroll System in VB.Net Projects with Source Code — Payroll System Source Code Visual Basic

What is the Payroll System in VB.Net?

A downloadable system was created in VB.Net. This system can be used by those company that wants to automate their Payroll system services.

What is the use of payroll Systems?

The company can manage employee information, Create individual Payrolls, and generate accurate reports such as pay slips and many more.

Payroll System in VB.net Source code Features

Employee Information Management System

This feature has the ability to Manage information of all employees.

Client Information Management System

With this system, I can be used to manage Client Information.

Can Activate or Deactivate Specific Employee

This feature is used to activate or deactivate if the employee is no longer part of the company.

Has the ability to Create and Restore the database backup

This system automatically creates a database backup and restores the database when needed.

Automated Payroll System

The automation of the payroll system includes the auto generation of individual payroll, computing the deduction, creating pay slips, and the like.

Crystal Report is used for reporting.

Using this system, you can appreciate the user-friendliness of the reports because I use crystal reports for reporting.

Compute Deduction that is based on SSS and Pagibig computations.

This system can automatically compute deductions such as SSS, Pagibig, lates, loan, and other cash advances.

This system is created using Visual Basic and MS access for the database.

You can download the full source code below.

Download Now

To log in to this Payroll System in VB.net, use this account.

Username: admin

Password: admin

If you have any questions or suggestions about the Payroll System Project, please feel to contact me at our contact page or simply leave a comment below.

Official documentation

Featured guides worth reading next

Payroll System VB.NET 2026 Update

This VB.NET payroll system source code project remains one of the most-requested BSIT capstone templates through 2026. Below are the parts that reviewers ask about most often, plus the 2026 updates that keep the project defensible for current-year panels.

Framework target in 2026: .NET Framework 4.8 still runs but is on extended support only. New capstone projects should target .NET 8 (LTS) or .NET 9 for future-proofing. The core VB.NET syntax is the same across versions; the runtime and Windows Forms designer differ slightly.
Database choice for the panel: the default MS Access .mdb file is easy to demo but panel reviewers in 2026 often ask “would this scale to 500 employees?” Have a 2-minute answer ready: SQL Server Express (free, 10 GB limit) or MySQL Community are the natural upgrades. Migration is straightforward via the OleDbConnection → SqlConnection swap.
Philippine payroll math that reviewers verify: SSS, PhilHealth, Pag-IBIG, and BIR withholding tables changed effective January 2024 (RA 11466 sunset, TRAIN Law schedule). If your defense is in 2026, use current-year contribution tables from bir.gov.ph, philhealth.gov.ph, sss.gov.ph, and pagibigfund.gov.ph. Hard-coding 2019 rates is the most common panel gotcha.
Payslip PDF export: in 2026 the free options are QuestPDF (MIT license) or PdfSharpCore. Both work in VB.NET via NuGet. Avoid iTextSharp for capstone projects because its licensing model changed and reviewers ask about it.
Passwords in the source code: if the login form uses plain MD5 or (worse) plain text passwords, upgrade to BCrypt.Net-Next or use System.Security.Cryptography.SHA256 + salt. Panel members in 2026 explicitly check password storage in the code walkthrough.
Backup + restore feature: a working “Backup Database” button that dumps the current .mdb (or SQL Server .bak) to a chosen folder is a quick win in defense. Most reviewers open the source code looking for exactly this file operation as evidence of data-safety awareness.

The download link below still provides the classic .mdb + .sln source. If you fork it for your own capstone, run the panel-ready checklist above BEFORE your defense date. Two hours of updating contribution tables and password hashing saves you from the most predictable panel questions.

Frequently Asked Questions

Is the source code for this VB.NET Payroll System really free?

Yes. The complete source code is 100% free to download from the link on this page (payrollsystem.zip). You can use it as a reference for your capstone, modify it for your specific use case, or learn from the code structure. The project is built with VB.NET and Microsoft Access as the database. Give credit to itsourcecode.com when you reference it in your capstone documentation.

What are the system requirements to run this VB.NET Payroll System?

You will need Visual Studio 2019 or newer (the free Community edition is enough for capstone work), .NET Framework 4.7.2 or newer, Microsoft Access 2016 or newer (or use the Access Database Engine redistributable for connection without full Access installed), and Windows 10 or 11. The project uses MS Access as the back-end database, which is simple to set up and great for small to medium payroll workloads. RAM requirement is 4GB minimum, 8GB recommended for smoother Visual Studio.

How do I connect the MS Access database to the VB.NET project?

After extracting the zip file, locate the .accdb or .mdb file inside the project folder. In Visual Studio, open the project, find the database connection string (usually in the App.config file or in a connection module), and update the Data Source path to point to your local .accdb file location. The connection string typically uses Microsoft.ACE.OLEDB.12.0 as the provider. Make sure you have the matching 32-bit or 64-bit Access Database Engine installed depending on your Visual Studio build target.

What features does this Payroll System include?

The Payroll System includes employee record management (add, edit, delete, view), basic pay computation per pay period, deduction tracking (SSS, PhilHealth, Pag-IBIG, withholding tax), overtime and holiday pay handling, payslip generation and printing, sales user list, login and user authentication, and basic payroll reporting. It covers the core workflow every Philippine business follows for monthly or semi-monthly payroll processing.

What is the default admin login for this VB.NET Payroll System?

The default login is admin for both the username and password (admin / admin). Check the “To log in to this Payroll System” section above on this page for the exact credentials. After your first successful login, immediately change the default password and create new user accounts with strong passwords. This is also a good talking point for your capstone defense on security best practices and role-based access control.

Can I customize this VB.NET Payroll System for my BSIT capstone defense?

Yes. The source code is open for customization. Common upgrades for a stronger capstone defense include updating the 2026 SSS, PhilHealth, and Pag-IBIG contribution tables, adding the new BIR withholding tax table from the TRAIN law update, adding biometric attendance integration for accurate work-hour computation, exporting payslips as PDF using iTextSharp, sending payslips via email or SMS, switching the database from MS Access to SQL Server for better scalability, and adding a leave request and approval workflow. Pick 1 to 2 customizations to showcase during your defense.

Are the 2026 SSS, PhilHealth, and Pag-IBIG tables included in the source code?

The original source code was published in 2019 so the deduction tables likely use older rates. For your capstone, update the contribution tables to the current 2026 rates before submitting. The SSS contribution rate is now 15% (from 14% in 2024), PhilHealth premium rate is 5% (with adjusted income brackets), and Pag-IBIG is still 2% (employer + employee combined for monthly contributions). Check the official agency websites for the most current schedules.

Why is the project not connecting to the MS Access database when I run it?

The most common cause is a missing Microsoft Access Database Engine. Download and install the version that matches your Visual Studio target (32-bit or 64-bit) from Microsoft’s website. Another common cause is the connection string pointing to a path that does not exist on your machine. Open App.config or the connection module in the project, find the Data Source value, and update it to the actual path of the .accdb file on your computer. Rebuild the project and run again.

Does this work for a BSIT or BSCS capstone defense in the Philippines?

Yes. Payroll System is one of the most common BSIT and BSCS capstone topics in the Philippines because it directly applies to every employer regardless of size. To strengthen your defense, prepare to discuss the database ER diagram, the use case diagram (admin, HR, employee roles), the activity diagram for the payroll computation workflow, and your customizations (updated 2026 deduction tables, biometric attendance, PDF payslip export). Avoid passing this off as 100% your own work. Cite this article and the original code source.

Where can I get more VB.NET capstone projects with source code?

Browse the full VB.NET Projects with Source Code category on itsourcecode.com for more options. Popular VB.NET capstone topics include Inventory Management, Sales Management, Library Management, Hotel Reservation, Hospital Management, School Management, and Point of Sales. Each one includes the source code, screenshots, and setup steps similar to this article. Combine 1 or 2 projects into a single integrated capstone for stronger documentation depth.

Suggestion from the Author

I hope this article helps you build your Payroll System project in VB.NET successfully. If you have any questions or suggestions about the Payroll System in VB.NET with Source Code, please feel free to leave a comment below or contact me at our contact page. You can also add me on Facebook at https://www.facebook.com/joken.villanueva for direct help with your capstone defense and updating the 2026 SSS, PhilHealth, Pag-IBIG, and BIR tables.

Joken E. Villanueva

Founder & Lead Developer at PIES IT Solution

Founder of PIES Information Technology Solutions, a software company building production-grade applications for institutions across the Philippines. Over 8 years of hands-on full-stack development experience, currently leading the development of ClinicAI, an AI-powered clinic management platform.

Expertise: PHP · MySQL · JavaScript · AI Integration · SaaS Architecture · VB.NET · Database Design · Capstone Documentation · Java · View all posts by Joken E. Villanueva →

13 thoughts on “Payroll System in VB.Net Projects with Source Code”

r2d2x21
November 9, 2019 at 8:29 am
Hi! Great work! May we have a copy of the db? Thanks!
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- itsourcecode
  November 9, 2019 at 12:56 pm
  Thanks for the feedback. The database is inside the downloadable file.
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Kaitou
February 8, 2020 at 2:33 pm
Hello there can you do this with Mysql database? i need this for my project
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Sandesh Patil
April 29, 2020 at 4:22 pm
can i change the database name ??
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C H E R R Y
January 5, 2021 at 6:23 am
Hello May I have the user manual please..I need it for my project thanks
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Michelle Maquidato
June 4, 2021 at 3:59 pm
Hi, link po to download the file
Salamat po
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Lennie
August 1, 2021 at 11:27 pm
Can I please get the codes for the report? It has errors anytime I open it on my visual studio 19
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Paul Brown
November 22, 2022 at 8:00 am
I keep listening to the news update speak about getting free online grant applications so I have been looking around for the best site to get one. Could you advise me please, where could i acquire some?
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dan
January 4, 2023 at 11:50 pm
How do I open this ? In Visual Basic ?
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- adones evangelista
  January 5, 2023 at 1:35 am
  You can open that project in Visual Basic version 2008
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Paul Brown
January 16, 2023 at 6:30 am
I love reading through a post that can make people think. Also, thank you for permitting me to comment.
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