Use Case Diagram for Employee Attendance Management System | UML

Use Case Diagram for Employee Attendance Management System

The UML use case diagram is the behavioral diagram that summarizes activities done in the employee attendance management system and its user details. It depicts the graphical representation of the system’s behavioral structure.

Additionally, the diagram consists of processes (use cases) and users or “actors”. It uses defined symbols to describe the overall workflow of the employee attendance system.

Project Overview

Name:Employee Attendance Management System Use Case Diagram in UML
Users:Company Admin, Employers, and Employees.
Tools Used:Any Diagram tools that provide use case diagram symbols.
Use Case Diagram for Employee Attendance Management System: Overview

What is a Use Case Diagram?

The use case diagram in software engineering shows the sample adaptive behavior of the employee attendance management system. It encapsulates the project’s functionality by incorporating use cases, actors, and their interactions.

Moreover, the diagram assists you in defining and organizing project requirements. This also provides a clear picture of the user and system relationships. Therefore, this diagram depicts the high-level functionality of a system including how the user interacts with it.

Importance of UML Use Case Diagram

To help the developers and enterprises in developing the system is the importance of the UML use case diagram. It includes the procedures from the viewpoint of users.

Furthermore, the diagram is the analysis methodology used to identify, clarify, and organize project needs. This diagram works best with other UML Diagrams for Employee Attendance Management System. Other UML diagrams include activity, class, sequence, deployment, and component diagrams.

Employee Attendance Management Use Case Diagram

The sample system use case diagram includes actors, processes (use case), and their relationships.

General Use Case Diagram for Employee Attendance Management System

This diagram shows the general processes or functions that the system could do and is based on the transactions needed by the admin or employer in managing their employees’ attendance.

General Use Case Diagram for Employee Attendance Management System

The general use case is the most general application of a use case diagram. The use case diagrams depict the system’s main components as well as the flow of information between them.

Use Case Diagram using Include and Extend

The use case diagram using include and extend is used to elaborate the proceeding employee attendance management system diagrams. The terms include and extend in the use case diagram are known as indicators.

The label include is used to indicate that the sub-processes of the main processes must be included to complete the task. The Extend, on the other hand, declares that the sub-processes can only be performed when needed.

Manage Employees’ Information and Status Use Case Diagram

This is where the admin of the system could manage and monitor their employee’s attendance and status. In this process, they were able to assign the field of work of their employee as well as monitor their outputs and range of service.

Manage Employees’ Information and Status Use Case Diagram

Leave Information Management Use Case Diagram

Its process includes the monitoring of the employee’s leave information and securing the data. This will help the company admin to check the total number of employees who leave and to have their basis in calculating the salary for them.

Leave Information Management Use Case Diagram

Working Hours and Days Management Use Case Diagram

This is the process where the admin can automatically have a record of the working days and hours. The system will generate and count the hours and days of work depending on the calendar.

The admin can also customize it if they like to put any special day or set a holiday into a working holiday.

Working Hours and Days Management Use Case Diagram

You can add more to this deigned diagram and it is up to you how will you create your diagram. But make sure to have precise information and consider the included use cases.

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How to draw a Use Case Diagram?

Time needed: 2 minutes.

Here’s the complete guide on how to draw a use case diagram for course registration system.

  • Step 1: Familiarize Use Case Diagram Symbols

    For beginners in the field of designing the diagram, you need first to familiarize the symbols to be used.

  • Step 2: Determine the targeted users

    The next step is to determine your targeted users. They will be the ones to use your project.

    You may ask the users about the typical activities done in course registration.

  • Step 3: Analyze the use cases included

    The gathered information from the users needs to be evaluated to know the general use cases.

    From the general use cases, you will see the sub-cases that are included. But, only the useful processes and circumstances related to the course registration system.

  • Step 4: Plot the Use Case Diagram

    To plot the diagram you will need the users, use cases, container (scope), and their indicators (association). You will base the flow of use cases on the evaluated information from the users.

    You need to place first the users involved.

    Then place the figured use cases included in doing the process.

    After that, you will trace the association of the use cases to know the interactions between the user/s and the system.

    Finally, put the container in the plotted diagram to separate the objects’ (users and system) scope.


The use case diagram is one of the methods that contribute to the course registration system design and development. It helps developers know the possible inputs and scenarios that the project should process and perform.

Furthermore, you will find out the needed processes and connect them to the other UML Diagrams. The diagram is also applicable in modeling the software’s use cases (processes). It also captures the system’s flow from one process to the next.


If you have inquiries or suggestions about the Use Case Diagram for Course Registration System, just leave us your comments below.

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