Inventory System with Point of Sale using VB.net with MySQL database

The Inventory System with Point of Sale in VB.net is intended for small-medium enterprise businesses to have an automated system to cater and manage the in and out of stocks of their company.  

The POS and Inventory System was developed using Microsoft Visual Studio 2013 and the database application used was XAMPP(MySQL).

What is Visual Basic’s purpose?

The third-generation programming language was created to aid developers in the creation of Windows applications. It has a programming environment that allows programmers to write code in.exe or executable files.

They can also utilize it to create in-house front-end solutions for interacting with huge databases. Because the language allows for continuing changes, you can keep coding and revising your work as needed.

However, there are some limits to the Microsoft Visual Basic download. If you want to make applications that take a long time to process, this software isn’t for you.

That implies you won’t be able to use VB to create games or large apps because the system’s graphic interface requires a lot of memory and space.

Furthermore, the language is limited to Microsoft and does not support other operating systems.

What are the most important characteristics of Visual Basic?

Microsoft Visual Basic for Applications Download, unlike other programming languages, allows for speedier app creation. It has string processing capabilities and is compatible with C++, MFC, and F#.

Multi-targeting and the Windows Presentation Framework are also supported by the system, allowing developers to create a variety of Windows apps, desktop tools, metro-style programs, and hardware drivers.

Features:

The system consists of two categories, the POS or Point-of-Sale and the Inventory.

POS Features:

1. Retrieve the details of the product.
2. Calculate the price and quantity of the product.
3. Gets the payment of the customer through checks, charges, and cash.

Inventory Features of Inventory System with Point of Sale using VB.net with MySQL database:

1. Can add, update and delete stocks.
2. Has the main tab page where the admin can see the currently registered stocks.

Login Details:

Username: ADMIN

Password: PASS

Database Name:

sample

RAR Extraction Password of Inventory System with Point of Sale using VB.net with MySQL database:

Password: luffypirates

For questions or any other concerns, you can contact me through the following:

E-Mail: [email protected]

Facebook: facebook.com/kirk.lavapiez

Contact No.: +639263339008

To download the source code, click here.

Technology stack and requirements

To run this VB.NET project, you need the following on your development machine:

• Visual Studio 2019 or later. The free Community Edition is enough for building, debugging, and running the project.
• .NET Framework 4.7.2 or higher. Most Windows 10 and 11 systems have it preinstalled through Windows Update.
• MySQL Server 8.0 or MSSQL Express 2019. Choose whichever your capstone panel prefers; both work with VB.NET data adapters.
• MySQL Connector/NET or SqlClient library. Add via NuGet Package Manager inside Visual Studio.
• Crystal Reports (optional). Required only if the project generates printable reports; install the runtime redistributable.

Installing the source code

The download link contains a ZIP archive with the full solution. Extract and set up in five steps:

1. Extract the archive to a folder outside Program Files (avoids permission issues).
2. Open the .sln file in Visual Studio. It loads the full solution with all forms and modules.
3. Restore NuGet packages. Right-click the solution then Restore NuGet Packages if prompted.
4. Import the database. Locate the .sql file in the archive and import via phpMyAdmin (MySQL) or SQL Server Management Studio.
5. Update the connection string in App.config or module code to match your local database name, user, and password.

How to use this project for your BSIT capstone

This VB.NET project maps cleanly to standard BSIT capstone documentation. Suggested chapter alignment:

• Chapter 1 (Introduction). Discuss the problem the system solves in real-world context. Cite Philippine business or academic use cases where a manual process could be replaced.
• Chapter 2 (Review of Related Literature). Compare this system’s features against 5-10 similar published projects. Cite journals like IJERT or IEEE Access for academic-standard sources.
• Chapter 3 (Methodology). Include Use Case Diagram, Data Flow Diagram, Entity Relationship Diagram, and Activity Diagram covering all major workflows in the system.
• Chapter 4 (Results and Discussion). Screenshot each module of the running system with a caption explaining what data it processes and which user role interacts with it.
• Chapter 5 (Conclusion and Recommendations). Identify features that could be added in a Version 2, such as web dashboard, mobile app, or REST API export.

Modules typical of Inventory System with Point of Sale using VB.net with MySQL database

Inventory-management-style systems in VB.NET usually include these modules:

• Product master data. CRUD forms for adding, editing, and archiving products with SKU, price, and category.
• Stock receiving. Record incoming inventory batches from suppliers with quantity, cost, and expiry date if applicable.
• Sales / Point of Sale. Cashier interface with barcode scanning, quantity, subtotal, discount, and change calculation.
• Stock adjustment. Manual correction entries for damage, expiry, or shrinkage with reason codes.
• Reports. Sales-by-day, stock-on-hand, top-selling products, and low-stock alerts.
• User management. Role-based login (Admin, Cashier, Manager) with password hashing and audit trail.

Common enhancements for capstone review

• Barcode integration. Add a USB barcode-scanner input field on the POS form for faster checkout.
• Multi-branch support. Add a Branch table so a single database serves multiple store locations.
• Auto reorder alerts. Send email notification when stock falls below a defined threshold.
• Data export to Excel. Use ClosedXML or Microsoft.Office.Interop to export reports for offline analysis.