University Management System UML Diagrams

University Management System UML Diagrams

University Management System UML Diagrams – are diagrams formed to design the structure and behavior of the project. These UML Diagrams were used to visualize the possible users, processes, activities and sequence of events in University Management System. Its purpose is to analyze, understand and know the needs of the project before developing it.

Project Name and Tools Used

The table shows the overview of University Management System UML Diagrams. It tells the content of the article and tools used to create UML Diagrams.

Name:University Management System
Abstract:The UML Diagrams are part of project documentation that represents the overall University Management System function. Each of these diagrams shows different visualization of University Management System structures and behavior.
UML Diagrams:Class Diagram, Use Case Diagram, Sequence Diagram, and Activity Diagram.
Other Diagrams:ER Diagram and DFD (Data Flow Diagram)
Tools was used to create the diagrams but you may use other diagram tool.
University Management System UML Diagram – Project Name and Tools Used
What are UML Diagrams?

UML diagrams are based on the UML (Unified Modeling Language) used to describe the University Management System. It includes the. major actors, roles, actions, artifacts, or classes, in order to better understand, edit, maintain, or document information.

Software engineers use the UML modeling language to create diagrams. That is to provide ready-to-use, expressive modeling examples to users (programmers). The UML Diagrams are categorized into two types: the structural diagrams and the behavioral diagrams.

The Structural UML Diagrams represents the rightful structure and features of the University Management System. On the other hand, the Behavioral UML Diagrams illustrates the System’s behavior towards the users and data handling.

What is University Management System UML Diagram?

The UML Diagrams are part of project documentation that represents the overall University Management System. Each of these diagrams shows different visualization of University Management System structures and behavior. That is to know how the system’s data handling and interaction with the targeted users.

Is it necessary for University Management System to have UML Diagrams?

The answer is YES. Its because the UML diagrams are the visual designs or the blueprint of the system’s structure and behavior. Structural diagrams helps in building the structure of University Management System while the behavioral diagrams in UML helps in determining its behavior towards the user, data inputs and producing an output. All of the UML diagrams works in sync and relatively to achieve a well-engineered project.

User management system x
User management system

How to build UML Diagrams?

Time needed: 5 minutes.

The UML Diagram development steps and guidelines are provided here. You don’t have to burden yourselves because each of these steps were also applied in the UML diagrams developed.

  1. Step 1: Gather Information

    The first thing that you must do before building UML Diagrams for the system is to collect as much university management data as you can. You’ll need to know how they manage student’s information and processing school-related transactions.

    You must complete all the necessary information in order to provide a quality software for them. Then you’ll apply the data gathered in designing the UML diagrams.

  2. Step 2: Evaluate

    After gathering much information, you will have to evaluate them. You will only include the important processes done in university management. The targeted users can help you in evaluating the needed processes and you will then convert them into modules or features.

  3. Step 3: Start creating your Blueprint.

    The blueprints stands for the diagrams that you’ll create. The information gathered and evaluated will be the important basis in creating it.

    You will start segregating all the data according to the entities that needed to be emphasized. Example of which are:
    • Class Diagram – focuses on data structures.
    • Use Case Diagram – focuses on processes.
    • Sequence Diagram – focuses on sequences of events.
    • Activity Diagram – focuses on users’ activities or interactions with the system.

University Management System Project UML Diagrams

The purpose of building the system is to provide the university Staff and Admin the easier and efficient way of doing their task. And in order to do that, you have to complete the needed diagrams to perfectly furnish your project. Build your project completely using UML Diagrams to help you and keep you from errors during the development.

Here are the UML Diagrams that composes an University Management System. Each of the UML Diagrams has a major role in achieving a well-developed and functional University Management System. They were provided with the explanation on how does each of the diagram were created.

Class Diagram

The Class diagram for University Management System shows the structures of information or data that will be handled in the project. These data or information will be represented by classes. Each of the classes will have their attributes in accord to the methods they will use. So the UML Class diagram was illustrated by a box with 3 partitions and the upper part was the name of the class, the middles are the attributes and the bottom is for the methods. The arrows on them represents their relationships in each other.

Class Diagram for University Management System
University Management System Class Diagram

So the classes that are included in University Management would be the students, enrollment, instructors, subjects, courses, registrar and transaction. The mentioned classes were just general. If you want more complex or wider scope of your University management system, then you can add your desired classes. You must also include the database on your Class Diagram for your system.

Use Case Diagram

The use cases in the diagram represents the main processes in University Management System. Then they will be broken down into more specific use cases depending on the included processes of the main use case. Each of these use cases explains how the system handles the actions or scenarios requested by the user.

General use case is the most common application of a use case diagram. The use case diagrams depict the system’s main components as well as the flow of information between them.

University Management System General Use Case Diagram

Monitor and Manage Students’ Information and Status – This is where the university admin manages the important information of the students that will be serve as basis during a student process a transaction and update their status.

University Management System Use Case Diagram
Monitor and Manage Students’ Information and Status

Manage Courses Department and Subjects – Its process includes the managing of the courses’ and subjects’ information that are offered by the university. This processes were important to the system because its the basis for the students status update and what are the subjects to be taken based on the course they have taken.

University Management System Manage Course and Subjects' Info Use Case Diagram
Manage Courses Department and Subjects

Manage Instructors’ Information and Designation – This is the process where the admin will gather the instructors’ information and will manage their requirement for teaching and assign them to the subjects that suits their qualifications.

University Management System Manage Instructors' Info Use Case Diagram
Manage Instructors’ Information and Designation

The UML Use Case Diagram is a design used as one of the Methodology on University Management System development. It represents the main functions or processes of the system as well as the specific processes included. They were also labelled properly to guide programmers and users about the structure of University Management System.

Sequence Diagram

The designed sequence diagram illustrates the series of events that occurs in University Management System. In this illustration, the actors are represented by a stick man and the transactions or classes are represented by objects. It will give you clear explanation about the behavior of an University Management System in terms of processing the flow of instructions.

Sequence Diagram of University Admission Management System
University Management System Sequence Diagram

This designed sequence diagram is able to show programmers and readers about the sequence of messages between the actor and the objects.

Activity Diagram

Here’s the UML activity diagram design of University Management System that you can use for your own Final year Project. The UML activity Diagram is used to show the interaction of the user and the system. By creating it, you’ll be able to see the flaws of the system and you may avoid it once you apply it to the project development. So it is important to have your diagrams designed first before jumping into its development.

Activity Diagrams for University Management System (Staff and Student)
University Management System Activity Diagram

Now to create this kind of diagram, you have to determine the processes involve, the users and finalize the behavior of your proposed system.

Bonus Diagrams

  • University Management System ER Diagram
    This diagram shows the design of the system’s database. This design could be applied at the back end of the system development. It also serves as the design for the data storage that the system needs. It secures all the essential data in the system and preserves them for important task or when needed.
University Management System ER Diagram
University Management System ER Diagram
  • University Management System DFD
    As addition to the diagrams that will be a big help in doing your Project is the Data Flow Diagram. It does not belong to the UML diagrams but it also helps in knowing more about the University Management System. So the DFD serves as an illustration of the systems data handling. It has levels 0, 1 and 2 .
University Management System DFD Level 0
University Management System DFD Level 0
University Management System DFD Level 1
University Management System DFD Level 1
University Management System DFD Level 2png
University Management System DFD Level 2

Bonus Tips

To design your UML diagrams, you may use platforms and editing tools online. These tools are helpful since they already have the needed symbols to illustrate your diagrams. You just have to plot the included symbols, arrows and labels. The platforms or online tools that you may use are:


As a whole, the UML Diagrams works together to achieve the most desired functions of the University Management System Project. All of these were designed to guide programmers and beginners about the behavior and structure of University Management System.

By completing all the given Diagrams, the University Management System development would be much easier and attainable. So those UML diagrams were given to teach you and guide you through your project development journey. You can use all of the given UML diagrams as your reference, or have them for your project development. The ideas presented in UML Diagrams were all based on University Management System requirements.


Now let me ask you something. What have you learned through the discussion? May this article help you with your projects in the future!

If you have inquiries or suggestions about University Management System Complete UML Diagrams just leave us your comments below.

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