Presenters View In PowerPoint Everything You Need To Know

Do you find giving a presentation intimidating? Well, in this tutorial we will help you overcome your fear using Presenters View in Powerpoint. This will cover how to use it, where you can find it, and familiarize the commands or feature you can use.

As a presenter, you want to make sure that your PowerPoint presentations are engaging, informative, and visually appealing.

One key aspect of this is the presenter’s view in PowerPoint, which allows you to see your notes, upcoming slides, and other important details that can help you deliver your presentation with confidence and professionalism.

what is presenter view in PowerPoint?

Presenter’s view is a feature in PowerPoint that allows the presenter to view their notes and upcoming slides while presenting. It also enables the presenter to access various features like zooming, highlighting, and annotations to deliver a more engaging presentation.

Presenter’s view is a separate window that appears on the presenter’s screen, while the audience sees only the presentation slides.

where is presenter view in PowerPoint

Begin your slide show as usual, then click the Slide Options button and select Presenter View. Alternatively, you can start the slide show in Presenter view by pressing Alt+F5.

Where is presenter view
Where is the presenter view

Presenters View In PowerPoint Commands

To master how to use Presenters view in PowerPoint, let’s first familiarize the following commands illustrated below.

Presenter View command
Presenter View command
  1. The number of slides (for example, slide 1 of an 8-slide presentation)
  2. To return to the previous slide
  3. To proceed to the next slide
  4. The notes of the speaker, which you can use as a script for your presentation.
  5. The next slide.
  6. The slide you are currently showing to the audience.
  7. The elapsed time of your presentation, in hours and minutes
  8. The pen, highlighter tool, or laser pointer.
  9. View thumbnails of all slides in your presentation.
  10. Black or unblack slideshow.
  11. Command buttons

Now get ready to enhance your skill in presenting as we walk through the step-by-step guide on how to use Presenter view in PowerPoint.

how to use presenter view in PowerPoint

To use Presenter View in PowerPoint, follow these steps:

  1. Connect your computer to the External display.

    Connect your computer to an external display or projector.

  2. Open your presentation

    Open your presentation in PowerPoint and select the “Slide Show” tab at the top of the screen.

    Slideshow tab

  3. Click Presenter view.

    Click on the “Presenter View” button in the Monitors group.

    Presenter View

  4. The presentation will start on the external display or projector, and you will see the Presenter View on your computer screen.

    The Presenter View will show the current slide, your speaker notes, and other options, such as a timer and navigation tools.

    Presenter View

  5. Use the navigation tools in the Presenter View.

    This is used to advance to the next slide, go back to the previous slide, or jump to a specific slide. You can also use the timer to keep track of your presentation time.

    Navigation of presenter view

  6. Adjust the size of the presenter view.

    If you need to adjust the size of the slides or the Presenter View, just drag the vertical bar in between the current slide and the next slide.

    Drag and move the vertical bar

That’s it! Presenter View is a great tool for keeping track of your presentation while delivering it to an audience.

how to view notes in PowerPoint while presenting

Presenter view is a special view in PowerPoint that allows you to view your, notes, slides, and other information on your screen while your audience sees only the presentation on the projector or external display.

To use the Presenter view to view notes follow these steps:

  • Connect your computer to the projector or external display.
  • Start the slideshow by selecting the “Slide Show” tab and then clicking on “From Beginning” or “From Current Slide“.
  • Once the slideshow starts, select the “Presenter View” button at the bottom of the screen to switch to Presenter View.
  • Your notes will appear in a panel below the slide, and you can advance your slides as usual.

how to turn off presenter view in PowerPoint

If you are in Presenter View in PowerPoint and you want to turn it off, you can do so by following these steps:

  • Move your mouse to the top of the screen to reveal the menu options.
  • Click on the “Slide Show” tab in the menu bar.
  • In the “Monitors” group, uncheck the box next to “Use Presenter View” if it is checked.
  • Alternatively, you can press the “Esc” key on your keyboard to exit Presenter View and return to normal view.

These steps will turn off Presenter View and display the presentation on the primary screen without any notes or other information visible on the presenter’s screen.


In conclusion, Presenter’s view is a powerful tool that can help you give a professional presentation. By following the steps outlined in this article, you can set up and use presenter view in PowerPoint like a pro. With practice and a little customization, you can take your presentations to the next level.

If you like these types of tutorials, we also have How To Embed A Video In A PPT step by step guide.

Anyway, for more educational articles like this feel free to visit our website. Thank you for reading 🙂

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