A Payroll Management System Project In PHP is a system that companies use to make sure that employees’ salaries are calculated, paid out, and reported correctly.
About the Project
The Payroll Management System was developed using PHP MySQL database, HTML, CSS, Bootstrap, JavaScript, Ajax, J Query, and Modal.
Additionally, this Payroll Management System manages and calculates the employee’s payroll of a certain company.
This Payroll System Using PHP MySQL Free Download can compute the employee’s payroll monthly and semi-monthly.
A Payroll System In PHP itself a static configuration for payroll calculation such as the number of working days of a company, which already have in this system.
The setup is for a company that has 5 working days in a week and that’s for Monday to Friday schedule and each day has a static schedule of 8 AM-12 PM and 1 PM-5 PM time log schedule.
Project Information
| Project Name: | Payroll Management System Project In PHP and MySQL With Source Code |
| Language/s Used: | PHP |
| PHP version (Recommended): | 5.6.3, 7.4.12 |
| Database: | MySQL |
| Type: | Website, Web Application |
| Developer: | IT SOURCECODE |
| Updates: | 0 |
This PHP Project also includes Downloadable Source Code For Free, just find the downloadable source code below and click to start downloading.
Features
- Login Page
- The page where the admin users will log in their system credentials to access the system.
- Home Page
- The page where the admin will be redirected by default after logging into the payroll management system.
- Department List Page
- The page where the admin can admin/staff will manage the list of their company’s departments.
- Position List Page
- The page where the admin/staff will manage the list of their company’s positions per department.
- Allowance List Page
- The page where the admin/staff will manage the list of allowances.
- Deduction List Page
- The page where the admin/staff will manage the list of deductions.
- Employee List Page
- The page where the admin will manage the list of the employees. This is also the page where the admin will manage the employees’ allowances and deductions.
- Attendance List Page
- The page where the admin will encode and manage the employees’ daily time records.
- Payroll List Page
- The page where all payroll cut-offs are listed and can be managed. This is also the page where the can admin calculate the payroll of employees.
- Cut-off Payroll Page
- The page where the employees’ payroll is listed.
- Employee’s Payslip Modal
- The popup modal displays the employee’s payslip.
To start executing this Payroll Management System Project In PHP, make sure that you have sublime or any platform of PHP and MySQL installed in your computer.
Steps On How To Run The Payroll Management System Project In PHP With Source Code
Time needed: 3 minutes
These are the steps on how to run a Payroll Management System Project In PHP With Source Code.
- Step 1: Download the source code.
First, download the source code given below.
- Step 2: Extract file.
Second, after you finish downloading the source code, extract the zip file.
- Step 3: Copy the project folder.
Third, copy the project folder and paste it into the xampp/htdocs folder.
- Step 4: Open xampp.
Fourth, open xampp and start Apache and MySQL.
- Step 5: Open the browser.
Fifth, Open a browser and go to the URL “http://localhost/phpmyadmin/”
- Step 6: Create a database.
Sixth, click on the databases tab and Create a database named “payroll”.
- Step 7: Import “payroll.sql”.
Seventh, Click on browse file and select “payroll.sql” file which is inside the “database” folder, and after import click “go“.
- Step 8: Open the browser and type the folder name.
Eight, Open a browser and go to the URL “http://localhost/payroll/”.
- Step 9: Explore manipulating.
Final step, Login from the User’s login side. Just provide the Admin’s login details, and it will redirect you to the Admin panel.
Download the Source Code below
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Summary
The Project In PHP With Source Code was developed using PHP MySQL database, HTML, CSS, Bootstrap, JavaScript, Ajax, J Query, and Modal.
This Online Voting System Project is free to download, also in case anyone encounters any problem in doing so or is stuck up anyhow in the steps can seek advice personally through this website.
Official documentation
Frequently Asked Questions
How does this PHP payroll management system work?
Employee master + salary components (basic, allowances, deductions, taxes, SSS/PhilHealth/Pag-IBIG for Philippine setups). Pay-period generation, payslip PDF (TCPDF), bank file export. Integration-ready with Attendance and Leave modules.
What PHP and MySQL versions does this project require?
Most projects in this batch run on PHP 7.4 to PHP 8.2 with MySQL 5.7+ or MariaDB 10+. A few older projects need PHP 5.6 (deprecated, use XAMPP 7.x). To run: install XAMPP / WAMP / Laragon, extract project to htdocs, import the included .sql file via phpMyAdmin, edit the connection file (usually config.php or db_connect.php) with your DB credentials, browse to the project URL in your browser.
How do I set up the database for this PHP project?
Open phpMyAdmin (http://localhost/phpmyadmin/ on XAMPP), create a new empty database with the name specified in the project’s config.php. Click the Import tab, choose the included .sql file, click Go. Then edit config.php (or includes/connection.php) with: ‘localhost’, your MySQL username (usually ‘root’), your MySQL password (usually blank for XAMPP), and the database name.
Can I use this PHP project for a BSIT capstone or thesis?
Yes, but extend it. A bare CRUD app is too narrow for full capstone scope. Add: user roles via session checks, reports/dashboards (Chart.js + AJAX), PDF exports (TCPDF library), email notifications (PHPMailer), real domain extension (analytics, audit log, multi-branch support). Pair with Chapter 1-5 documentation matching your panel’s rubric.
Why am I getting ‘connection error’ or ‘undefined function mysqli_connect’?
Three common PHP issues: (1) Connection error: Apache + MySQL services not running in XAMPP control panel, OR database name in config.php does not match what you created in phpMyAdmin. (2) ‘undefined function mysqli_connect’: MySQL extension not enabled, in php.ini uncomment extension=mysqli (then restart Apache). (3) ‘No such file or directory’: MySQL socket path wrong, use 127.0.0.1 instead of localhost in the connection string.
Where can I find more PHP projects with source code?
Browse the PHP Projects hub for the full library (300+ vanilla PHP systems). For modern PHP MVC alternatives see Laravel Projects (74 systems) or CodeIgniter Projects (32 systems). For BSIT-focused capstone idea lists see 150 Best Capstone Project Ideas.
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Inquiries
If you have any questions or suggestions about the Payroll Management System Project In PHP With Source Code, please feel free to leave a comment below.
Angel Jude Suarez
Full-Stack Developer at PIES IT Solution
Focuses on Python development, machine learning, and AI integration. Has built production AI systems including OpenAI Whisper integration for medical transcription and GPT-4o-powered diagnosis assistance. Strong background in pandas, scikit-learn, and TensorFlow.
Expertise: Python · PHP · Java · VB.NET · ASP.NET · Machine Learning · AI Integration · OpenCV · Django · CodeIgniter · View all posts by Angel Jude Suarez →
Major thankies for the blog article. Want more.
Thanks very much !
#alainwebcreator
Sir, Employee List is not working
Sir, Employee List is not working
Employee List is not working
Employee list is not working
Employee list is not working.. error in 37 row number
$employee_qry=$conn->query(“SELECT * FROM employee”) Or die (mysqli_error());
paste this code on employee.php line 37 then it will work properly
thank you sir, i just saw this ( ‘ ) and boooommm it works, helps a lot, thank you again sir 👉👈
Attendance List
Warning: Undefined variable $attendance in C:\xampp\htdocs\payroll\attendance.php on line 44
Warning: foreach() argument must be of type array|object, null given in C:\xampp\htdocs\payroll\attendance.php on line 44
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Date Employee No Name Time Record Action
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Attendace sheett error
Warning: Undefined variable $attendance in C:\xampp\htdocs\payroll\attendance.php on line 44
Warning: foreach() argument must be of type array|object, null given in C:\xampp\htdocs\payroll\attendance.php on line 44
A round of applause for your blog article.Much thanks again. Really Cool.
Thanks for this article.
sir what is a password
What is the password sir?
Zip File Password or Admin Password?
admin’s password
You may look the admin password inside in the sql database
SIR its me again, can i integrate biometrics from your system sir? i hope someone can answer this for my thesis project 🙁 please help me
Yes you can integrate biometrics and you can change it.
omg thank you sir for your response 🥺
Fatal error: Uncaught mysqli_sql_exception: Unknown database ‘payroll’ in E:\xampp\htdocs\payroll\db_connect.php:3 Stack trace: #0 E:\xampp\htdocs\payroll\db_connect.php(3): mysqli->__construct(‘localhost’, ‘root’, Object(SensitiveParameterValue), ‘payroll’) #1 E:\xampp\htdocs\payroll\login.php(12): include(‘E:\\xampp\\htdocs…’) #2 {main} thrown in E:\xampp\htdocs\payroll\db_connect.php on line 3
you can try to import the sql database
Warning: Undefined variable $attendance in E:\xampp\htdocs\pp\attendance.php on line 44
Warning: foreach() argument must be of type array|object, null given in E:\xampp\htdocs\pp\attendance.php on line 44
I DONT GET THE ATTENDANCE PART WELL
No tables imported
Why there is no table imported?
sir delete user is not working
In a system the delete function is you need to remove it.
getting error
Fatal error: Uncaught mysqli_sql_exception: You have an error in your SQL syntax; check the manual that corresponds to your MariaDB server version for the right syntax to use near ‘`’ at line 1 in C:\xampp\htdocs\Payroll-Management-System\employee.php:37 Stack trace: #0 C:\xampp\htdocs\Payroll-Management-System\employee.php(37): mysqli->query(‘SELECT * FROM e…’) #1 C:\xampp\htdocs\Payroll-Management-System\index.php(46): include(‘C:\\xampp\\htdocs…’) #2 {main} thrown in C:\xampp\htdocs\Payroll-Management-System\employee.php on line 37
I think your the error is in the sql query.
I have fix the error but now on employee tab error like this
(Department
Warning: Undefined array key 1 in C:\xampp\htdocs\Payroll-Management-System\employee.php on line 45
Position
Warning: Undefined array key 1 in C:\xampp\htdocs\Payroll-Management-System\employee.php on line 46)
pls advise on this
(Department
Warning: Undefined array key 1 in C:\xampp\htdocs\Payroll-Management-System\employee.php on line 45
Position
Warning: Undefined array key 1 in C:\xampp\htdocs\Payroll-Management-System\employee.php on line 46)
Thanks
But How can i get login password?
THE LOGIN DETAILS IS IN THE SQL DATABASE
Hi, please help,
Save Button not working (Payroll list-view-add/remove allowances-SAVE)
Thanks
the problem comes when no effective date is selected, deductions have same problem.
Where can I edit the payroll settings? I need 6 days and 8 hours of working time.
sir it’s me again 🥺… can you help me add the importation of csv file on the attendance 🥺🥺 please help me integrate it coz i don’t know how to use ajax🥺
undefined variable $attendance in D:\projects\htdocs\payrolll\attendance.php on line 44
Warning: foreach() argument must be of type array|object, null given in D:\projects\htdocs\payrolll\attendance.php on line 44