Database Design for High School Enrollment System
The Database Design for High School Enrollment System for Cauayan National High school. The school will become efficient and productive with the help of the proper administration. One function of an administration is the registrar’s office where confidential works are being managed. The traditional way of banking data’s are manually formed which offers less productive and security in terms of storing records.
Now, the advancement of technology is being introduced to eliminate the old system. This is a computerized enrollment system created in Java application to assist the enrollment process of the students in Cauayan National High School to cater the freshmen, transferees, and the old students.
With this advance computer enrollment system, CNHS can perform the following functions: (1) lessen the working time, (2) serves as the information saving bank(database), (3) less effort but giving more productivity, (4) lastly, can manage a mass number of student applicants. This program is estimated to last for a lifetime if maintained well and can be done within 2-3 months of development.
FEATURES:
- To handle a max registration of the student.
- To process registration in less time workload
- Manage user and employee
- Generate and Process user-Friendly Reports
You can check here the sample Online Student’s Management System in PHP with Full Source Code (2020).
DATABASE DICTIONARIES
These tables below provide the entire database table description and details such field names, descriptions, datatypes and character length.
Table 1: tblStudent
| Field Name | Description | Type | Length |
| Stud_ID (PK) | ID number of the Student | INT | 11 |
| First_name | First name of the Student | Varchar | 50 |
| Middle_name | Middle name of the Student | Varchar | 50 |
| Last_name | Last name of the Student | Varchar | 50 |
| Age | Age of the Student | INT | 11 |
| Gender | Sexuality | Varchar | 50 |
| Address | Where the student live | Varchar | 50 |
| Birthday | When did the student born | Varchar | 50 |
| Birth_place | Where did the student born | Varchar | 50 |
| Status | Student’s status | Varchar | 50 |
| Nationality | Student’s nationality | Varchar | 50 |
| Religion | Student’s religion | Varchar | 50 |
| Stud_phonenum | For emergency purposes | Varchar | 50 |
Table 2: tblStud_details
Field Name | Description | Type | Length |
| Detail_ID (PK) | Details ID for recognition | INT | 11 |
| Stud_ID (FK) | ID number of the Student | INT | 11 |
| Fathers_name | Student Father’s name | Varchar | 50 |
| Occupation | Father’s work | Varchar | 50 |
| Mothers_name | Student mother’s name | Varchar | 50 |
| Occupation | Mother’s work | Varchar | 50 |
| Guardians_name | Other Family support | Varchar | 50 |
| Occupation | Guardian’s occupation | Varchar | 50 |
| Parents_address | Where the part of Family live | Varchar | 50 |
| Parents_phonenum | For emergency purposes | Varchar | 50 |
Table 3: tblRequirements
Field Name | Description | Type | Length |
| Requirements_ID (PK) | Requirements ID for recognition | INT | 11 |
| Stud_ID (FK) | ID number of the Student | INT | 11 |
| NSO | Live of Birth | boolean | 5 |
| Baptismal | Registration of Baptism | boolean | 5 |
| Entrance Exam Result | To know whether the student passed or failed | Varchar | 50 |
| Certificate of Transfer | Transfer Records | boolean | 5 |
Table 4: tblTransaction
| Field Name | Description | Type | Length |
| Trans_ID (PK) | Payment ID for recognition | INT | 11 |
| Stud_ID (FK) | ID number of the Student | INT | 11 |
| Employee_ID (FK) | ID number of the Employee | INT | 11 |
| Particular_payables | Names of payables | Varchar | 50 |
| Amount_paid | Number of money payment | Varchar | 50 |
| Balance | Amount of payments remain | ||
| Payment_date | Date paid | Varchar | 50 |
| Payment_time | Time paid |
Table 5: tblSchool_year
| Field Name | Description | Type | Length |
| Stud_ID (FK) | ID of the Student | INT | 11 |
| Year | School year | INT | 11 |
| Semester | Semester per year | Varchar | 50 |
Table 6: tblEmployee
| Field Name | Description | Type | Length |
| Employee_ID (PK) | ID of the Student | INT | 11 |
| First_name | Employees’ Firstname | Varchar | 50 |
| Middle_name | Employees’ middle name | Varchar | 50 |
| Last_name | Employees’ lastname | Varchar | 50 |
Entity Relationship Diagram
Figure 1: Proposed Cauayan National High School Enrollment System Entity Relationship Diagram shows the system entity relationships in each entity and their supposed functions in each relationship.