DFD for Inventory Management System | Data Flow Diagram

DFD Diagram for Inventory Management System

The DFD (Data Flow Diagram) for Inventory Management System describes the overall “flow” of data on the project. It is used to document the transformation of data (input-output) for project development.

The inventory management system DFD consists of DFD levels 0, 1, and 2. It also uses entities, processes, and data to define the whole system.

Data Flow Diagram for Inventory System: Details

The table shows the overview and details of the data flow diagram (DFD) for inventory management system. It has complete information about the project.

Name:Inventory Management System (DFD) Data Flow Diagram
Abstract:The inventory management system data flow diagram (DFD) shows the structure of the project in terms of its data management. It contains the important details on the flow of data and alternatives done in the project.
Diagram:Data Flow Diagram (DFD)
Users:Company Owner, Inventory Head, and Sales and Supply Employees.
Tools Used:You may use any Diagram tools that provide data flow diagram symbols.
Designer:ITSourceCode.com
Data Flow Diagram (DFD) for Inventory Management System – Details

Definition of Inventory Management System

An inventory management system helps companies decide which goods to order and when to order them. It records all purchases and sales of products. This practice monitors and responds to trends. It also ensures that there is always enough stock to fulfill client orders and that shortages are discovered early.

Inventory management is important for small businesses since it allows them to minimize stockouts, manage several locations, and keep accurate records. It is the solution to the difficult manual inventory management.

Loan Management System DFD Level 0 ...
Loan Management System DFD Level 0 1 2 | Best Data Flow Diagrams

What is Inventory Management System DFD?

One of the methods used for inventory management system development is the DFD (data flow diagram). It represents the system’s major processes and alternatives that generate the internal flow of data.

Additionally, the data was properly categorized to illustrate the inventory management system structure. Take note that DFD is not part of the Inventory Management System UML Diagrams, but they complement each other in explaining the project activities, behaviors, interactions, and structure.

Importance of Data Flow Diagram (DFD)

The importance of the data flow diagram (DFD) for inventory management system is to show the developers the actual happenings in the system. This is done by visualizing the system’s data management at various levels.

Furthermore, the DFD levels were used to discuss the inventory management system data flow. These levels have their part in expounding the system’s data flow structure details. It is then applied in creating Inventory Management System ER Diagram.

Data flow diagrams not only describe the flow of data but also denote the steps involved in transferring data from one process to another. As a result, the data was transformed from input to output.

Advantages of Data Flow Diagram:

The Advantages of the Inventory Management System Data Flow Diagram are as follows:

  • It is a representation that aids in the visualization of system contents.
  • Included in the system documentation file.
  • Simple to grasp and understood by both programmers and users.
  • System components were detailed and explained in DFD diagrams.
  • It also aids in comprehending a system’s operation and limitations.

Inventory Management System Data Flow Diagram (DFD)

A thorough explanation is provided for the example data flow diagram for inventory management system. This example emphasizes the three DFD levels (DFD Levels 0, 1, and 2).

0 Level DFD for Inventory Management System

The context diagram is an alternative name for the Level 0 DFD Diagram for Inventory Management System. Users, the main process, and data flow make up its parts. Also, the project concept is demonstrated using the single process visualization.

DFD Level 0 shows the entities that interact with a system and defines the border between the system and its environment. This diagram also depicts the inventory management system at a high level.

0 Level DFD for Inventory Management System

The illustration presents the main process in a single node to introduce the project context. This context explains how the project works in just one look. The user feeds data into the system and then receives the output from it.

In addition to this, you will perceive through the diagram that there is already the presence of data flow. Though the process is very general, the flow of data is clear. Nevertheless, just modify this diagram to meet the other requirements and include other matters regarding inventory management.

Level 1 DFD for Inventory Management System

The “detonated view” of the context diagram is Inventory Management System DFD Level 1. Its function is to deepen the concept derive from the context diagram.

Specifically, level 1 shows the broader details of Inventory Management System DFD Level 0. This is to clarify the paths (flow) of data and its transformation from input to output.

Level 1 DFD for Inventory Management System

The designed diagram portrays four different scenarios: customer information management, sales information management, stocks management, and payment/transaction management.

Firstly, the flow of data starts from the inventory admin and the company owner. Then the system caters to the transaction. This idea was based on inventory processes or transactions.

You can also see the data store used or the database. The database is also used in storing users’ data inputs. Then it serves as the source of outputs.

DFD Level 2 for Inventory Management System

Level 2 DFD for Inventory Management System is the highest abstraction of the data flow diagram. This level also broadens the idea from the DFD level 1. It includes the sub-processes from level 1 as well as the data that flows.

DFD Level 2 for Inventory Management System

However, not all of the processes in the project must have sub-processes. Only provide this diagram if needed. As long as your previous diagrams were clear and precise, this level is not required.

You can add more to this and it is up to you how will you create your data flow diagram. Also, consider the data flow included and be precise with your information.

Inventory Management System Data Flow Diagram Pdf

You may download the Data Flow Diagram for Inventory Management System PDF by clicking the button below. It has the full details and discussion of the System’s Data Flow Diagram. You can also modify its content to complete your project requirements and needs.

Data Flow Diagram Notations:

To define the data flow diagram, we used DFD notations. They were presented in symbols to be understood easily. The symbols present the following:

Data Flow Diagram Symbols
Data Flow Diagram Symbols (Notation)
  • External Entity: provides or receives information and communicates with the system. They are the origins and destinations of data entering and exiting the system. Entities could also be a third-party company or individual, a computer system, or a business system. The terms used for entities are terminators, sources, sinks, and actors.
  • Process: is the part of DFD that modifies data and generates an output. It also executes calculations, sorts data according to logic, or directs data flow according to business standards.
  • Data Store: A database table or a membership form are examples of files or repositories that store information for later use. Also, this part requires proper labeling.
  • Data Flow: is the path that the data takes between external entities, processes, and data repositories. It depicts the interface between the other components. Also, a labeled arrow is used to present data flow.

These data flow diagram notations represent the total data handling. Using these Data Flow Diagram symbols would also help to draw attention to the system’s architecture in a simpler way.

How to Create Data Flow Diagram?

Time needed: 5 minutes.

Here’s the simplest way to create your DFD diagram for Inventory Management System.

  • Step 1: Familiarize Data Flow Diagram (DFD) Symbols

    Data flow diagrams show how information moves through a system or process. Along with data repositories and users, it also includes data inputs and outputs. Before you construct the actual diagram, you must be familiar with its symbols and applications.

  • Step 2: Analyze the processes and data included

    Analyzation is very important in creating a data flow diagram. It also helps in understanding the meaning of the diagram and avoiding unwanted errors.

    The gathered information from the users is very useful in creating the diagram. You also need to evaluate the data and choose the general processes. 

    From the general processes, you will see the possible data that will enter and exit the system. However, only user data and processes related to the inventory process are included.

  • Step 3: Plot the Data Flow Diagram

    To plot the data flow diagram, you will need the users, processes, databases, and data flows. Then you’ll base the data flow on the evaluated information to have a detailed data flow diagram.

    First, you need to identify the users involved and the main processes they will perform. This will first generate the DFD Level 0, or the context Diagram.

    Then you will deepen the idea in DFD Level 0. To perform this, you must figure out the sub-processes that complete the main process. You will also add a data store that will serve as storage for the processed data.

    After that, you will trace the flow or path of data to know the transformations of data inputs into outputs. This will create the DFD Level 1.

    Lastly, DFD is done by adding the supporting processes in DFD Level 1. You will connect them to the existing level to give more elaboration to the data flow diagram.

Conclusion

In conclusion, we have discussed the things that we need to know to create a data flow diagram. Its main purpose is to emphasize the transformation of data from input to output. Along with this, DFD levels were very useful in elaborating the system.

Further, the information was appropriately categorized. It highlights the inventory management system’s organizational structure. This documentation will not only help with the foundation of the project but also with its behavior. Check out these recommended and related articles for more!

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