Complete POS and Inventory System using VB.Net

Complete POS and Inventory System using VB.Net

Complete POS and inventory system using vb.net is created using visual studio 2013 with MySQL Database Server.

This system is using SAP Crystal Reports for the generation of different reports.

The POS with inventory system vb.net can be used to create your own personalized system like the school canteen Point of sales system.

You can use this system also for your thesis project if you are a student that currently having their final year project.

Complete POS and Inventory System using VB.Net.

If you don’t any idea how to use visual studio 2013 or higher version, you can start your lesson here. How to Connect MySQL To Visual Studio 2019 for sure, you will learn fast and be able to make your own personalized vb.net projects.

Requirements to run this project

The following software you need in order for this program to run are the following:
1. Microsoft Visual Studio 2013
2. MySQL Database Server
3. SAP Crystal Reports for VS 2013

Watch the video of Point of sales and inventory system here to get an idea of what is really the features and functionality of an ideal Point of sales system that can be installed to client computers.

For Inquiries

For questions or any other concerns or thesis/capstone creation with documentation, you can contact me through the following:

RAR Extraction Password:

luffypirates

E-Mail: [email protected]

Facebook: facebook.com/kirk.lavapiez

Contact No.: +639771069640

Ian Hero L. Lavapiez

BSIT Graduate, soon to be MIT.

System Analyst and Developer

To download the source code, click below.

Technology stack and requirements

To run this VB.NET project, you need the following on your development machine:

• Visual Studio 2019 or later. The free Community Edition is enough for building, debugging, and running the project.
• .NET Framework 4.7.2 or higher. Most Windows 10 and 11 systems have it preinstalled through Windows Update.
• MySQL Server 8.0 or MSSQL Express 2019. Choose whichever your capstone panel prefers; both work with VB.NET data adapters.
• MySQL Connector/NET or SqlClient library. Add via NuGet Package Manager inside Visual Studio.
• Crystal Reports (optional). Required only if the project generates printable reports; install the runtime redistributable.

Installing the source code

The download link contains a ZIP archive with the full solution. Extract and set up in five steps:

1. Extract the archive to a folder outside Program Files (avoids permission issues).
2. Open the .sln file in Visual Studio. It loads the full solution with all forms and modules.
3. Restore NuGet packages. Right-click the solution then Restore NuGet Packages if prompted.
4. Import the database. Locate the .sql file in the archive and import via phpMyAdmin (MySQL) or SQL Server Management Studio.
5. Update the connection string in App.config or module code to match your local database name, user, and password.

How to use this project for your BSIT capstone

This VB.NET project maps cleanly to standard BSIT capstone documentation. Suggested chapter alignment:

• Chapter 1 (Introduction). Discuss the problem the system solves in real-world context. Cite Philippine business or academic use cases where a manual process could be replaced.
• Chapter 2 (Review of Related Literature). Compare this system’s features against 5-10 similar published projects. Cite journals like IJERT or IEEE Access for academic-standard sources.
• Chapter 3 (Methodology). Include Use Case Diagram, Data Flow Diagram, Entity Relationship Diagram, and Activity Diagram covering all major workflows in the system.
• Chapter 4 (Results and Discussion). Screenshot each module of the running system with a caption explaining what data it processes and which user role interacts with it.
• Chapter 5 (Conclusion and Recommendations). Identify features that could be added in a Version 2, such as web dashboard, mobile app, or REST API export.

Modules typical of Complete POS and Inventory System using VB.Net

Inventory-management-style systems in VB.NET usually include these modules:

• Product master data. CRUD forms for adding, editing, and archiving products with SKU, price, and category.
• Stock receiving. Record incoming inventory batches from suppliers with quantity, cost, and expiry date if applicable.
• Sales / Point of Sale. Cashier interface with barcode scanning, quantity, subtotal, discount, and change calculation.
• Stock adjustment. Manual correction entries for damage, expiry, or shrinkage with reason codes.
• Reports. Sales-by-day, stock-on-hand, top-selling products, and low-stock alerts.
• User management. Role-based login (Admin, Cashier, Manager) with password hashing and audit trail.

Common enhancements for capstone review

• Barcode integration. Add a USB barcode-scanner input field on the POS form for faster checkout.
• Multi-branch support. Add a Branch table so a single database serves multiple store locations.
• Auto reorder alerts. Send email notification when stock falls below a defined threshold.
• Data export to Excel. Use ClosedXML or Microsoft.Office.Interop to export reports for offline analysis.

Related topic(s) that you may like:

• Simple Barangay Information System
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If you have any questions or suggestions, please feel free to leave a comment below.