Library Borrowing System Documentation | Chapter I – Introduction

Library Borrowing System Documentation | Chapter I – Introduction

This Library Borrowing System Documentation will help you develop ideas for your own student thesis! But first, let us discuss the contents of Chapter 1.

How to write Library Borrowing System Documentation Chapter 1

What are the contents of Chapter 1?

  1. Project Context

    The project context gives a strong justification for choosing such a research problem based on his/her capacity and must describe its prevailing issues based on his experience when introducing the research problem.

    Finally, in the project context, provide a statement that shows the relationship among the rationale of the study to the proposed research problem.

  2. Purpose and Description

    The researcher should discuss what would be the main purpose of developing the proposed system and should give a brief description of the proposed system.

  3. Objectives

    A research objective is a concrete statement that describes what the researcher is trying to achieve. A well-worded objective will be SMART, i.e. Specific, Measurable, Attainable, Realistic, and Time-bound.

    Specific objectives 
    General objectives can be broken into smaller parts to form specific objectives.
    Specific objectives give a clearer vision of what the study is trying to achieve.

  4. Scope and Limitations

    The scope explains the nature, coverage and time frame of the study.
    The limitation, on the other hand, explains all that is NOT included in your project.

  5. Significance of the Study

    This describes the contributions of the study as new knowledge and makes findings more conclusive. Also, it cites the usefulness of the study to certain groups of people.
    Importantly, cite all the persons and groups that would benefit from the study, including the researchers themselves.

  6. Definition of terms

    The definition of terms gives definition to the major terms that are relevant to your study. Lastly, the definition can either be connotative or denotative in relation to the study only.

Now that we have knowledge about the contents of chapter 1, here is an example of Chapter 1 focusing on the Library Borrowing System.

Library Borrowing System Chapter 1 – Introduction

Project Context

Nowadays, in our society, computer technology is the most important advancement as people move along in this computerized world. These changes have big effects on man’s life; by making it easier and more convenient. Librarians have the responsibility not only to know how to manage a computerized library systems but also to be aware that these changes will have a big help to them.

It helps a lot by providing sustainable technology towards quality education through consignment and effective learning. Computer technology is now in demand in our society. It is very essential in our daily lives. It continues to evolve and grow fast.

             A library system is software that had been developed to handle basic housekeeping functions of a library. It helps to grant information on any book present in the library to the user as well as the staff members. It keeps a track of book issued, returned and added to the library.

            Traditionally, library systems are used manually. Forms are given to the Librarian and they fill them of using pens. The manual library system is very time consuming and a tiresome task. The primary complaint of some Librarians with this manual system is the tiresome task of searching records. The fast changed of technology ascribe a lot to the development of the library system. The computerized library system may help the academe.

Purpose and Description

The software that had been produced is a library borrowing system, in this system, there can be 2 possible users; they are the administrators and the librarian. The administrators have the capability to open all sectors of the program and edit librarian’s information while the librarian is limited to adding book and student records but is not allowed to update or delete any recorded detail and transactions that had been recorded in the system. The purpose of the library borrowing system is to provide quality services. It aims to provide a good library borrowing system. The system provides a feature that can easily manage student’s information, book details and manage borrowing transactions.

General Objectives

General Objectives

The principal objective of the system was to computerize the manual system in maintaining the records of the book issue, book return of the student, stock sustenance and book research, so that the functioning of the library system will be easier and more convenient. Each student that is registered in the system is provided a registered library ID.

Specific Objectives

This objective overcame all the short comings of a manual system that was used daily. This includes the following:

  1. Developed a well-organized library borrowing system.
  2. Produced a well-designed and functioning system in accordance to the needs and wants of the borrowers.
  3. Minimized the task and the effort being performed by both the librarian and borrowers.
  4. Provided the school and the students a well-organize and well-presented reports.

Scope and Limitation of the Study

This study was limited to the Library St. Columban’s Academy that covers over 500 students, which the number greatly increases every year. In preparation, this system became more reliable and consistently providing enough support to the school’s library to accommodate an increasing amount of students enrolled in every year.

            The proposed system was made based on the wants and needs of the school, the system consists of registering books with specific book identification number, so that the librarian has an easy access in each book, search tabs for reliable, easy and faster monitoring of books and more importantly a report and evaluation papers can be generated in a well-organized and well-presented reports. Each student is limited to borrow one book every transaction to provide each student an equal chances of borrowing specific books.

            This project system was highly recommended due to the rapid increase of computer related tools in the industry. With this proposed system features and functions of the school’s library will be able to accommodate more reliably consistent and faster in providing a better service to the student and staff.

Significance of the study

This study and its results are significant to the following:

Administrators.The system will lighten the paper works of the school as requirement reports.

Librarian.The Librarian can monitor well the students who borrow books in the library through reliable and correct reports.

Students.The students can easily borrow book without spending so much time.

Teachers.The students can be provided quick access for the library items so the teachers won’t worry enough if the students can manage to make a library research task given by them.

Future Researchers.The future researchers can use the study as their guide of reference for their future researches also that is related to database management system.

Definition of Terms

For clarity and understanding, the keywords that were used in this study were defined as follows:

Architectural Diagram. Process that show the flow event during the transaction in library borrowing system.

Feasibility. is the study of the relation of different aspects in creating the system. (

Hardware –Computer equipment used to perform the transactions in the library borrowing system. (

Library – is a room or building where a collection of books is kept for people to use or borrow. (

Library System – is a system that accepts data information as input and processes them to produce an output. (

MySQL – is an open-source comparative database management system. It is based on the structure query language (SQL) which is used for adding, removing and altering information in the database. (

Report – an official document that gives information about a particular object. (

Software– the programs that run on a computer and that performs the transaction in a library borrowing system. (

St. Columban’s Academy – Operationally, catholic educational institution that was established in 1950 by Rev Fr. Patrick Hurley. It is the educational institution to which our proposed system will be implemented.


This Library Borrowing System is just a student project. You can use this documentation as a basis for developing ideas for your own thesis.

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