CHMSC Binalbagan IT Freshmen Admission System Thesis Chapter 3

This Admission System Thesis Chapter 3 will explain the methodology of CHMSC Binalbagan IT Freshmen Admission System that means the method that will be used to build this system, system will use System development life circle (SDLC).

Figure 1 tells from the beginning of the research up to the last process. RAD model distributes the analysis, design, build and test phases into a series of short, iterative development cycle. RAD makes heavy use of prototyping to make sure interested parties have a clear picture of all aspects of the system. Rapid Application Development is easy to use as a methodology the diagram shows the step by step so that the problems that might encounter can be polished by reviewing every step. In RAD, the functions are developed as the prototype is being integrated to make the complete process quicker it makes it easier to incorporate and understand the changes within the development.

Analysis and Quick Design

In this phase our designers and developers discussing about the flow of information in various business models.

Demonstrate

This phase is the time in which developers and designers determining the user feedbacks and demonstrating it to the user.

Refine

The next phase where the developers and designers are coding, testing and enhance the data objects and defining information flow.

Build

This is the phase where the developers and designers develop the coding of CHMSC binalbagan IT freshmen admission system completed it is construct the software and converting processes and data models into prototypes.

Testing and Implementation

This phase where the developers and designers conduct a system testing to the end user to be able to suggest the requirements that is need to the system using PSSUQ questionnaire and the respondents are IT experts and user. We analyze the result using statistics.

Data Gathering Procedure

Research Instrument

CHMSC-Bin IT Freshmen Admission System use the PSSUQ questionaire it is widely used to measure users perceived satisfaction of a website.

Respondent Of The Study

The respondent of the study are the student who are incoming first year in IT department for the user evaluation and for the expert evaluation we have IT expert inside the campus.

Respondent	Number of Respondent
User	10
Expert	5
Total of Respondents	15

Table 2 Number of Respondents per User category

Analysis of Data

Proponents use this scale to interpret the results of user and expert evaluation.

Context Diagram

Figure 2 Context Diagram

Figure 2 shows the context diagram of Documentation of Student Admission System. It contains a process that represents the system to model, in this case the “It contains a process that represents the system to model, in this case “CHMSC-Bin IT Freshmen Admission System” It also shows the Actors who will interact with the system.

Data Flow Diagram level 1

Figure 3 Data Flow Diagram Level 1

Figure 3 shows the data flow diagram level 1 of the chmsc-bin It freshmen admission system. It process that the represents the system to model, in this case, the ” CHMSC-Bin IT Freshmen Admission System” It also shows the participants who will interact with the system. In this example, the Manage Registration, Manage Examination, Manage Schedule, student and admin the process and the their is data flow (connectors) that indicate the existence of information exchange between the entities and the system.

Data Flow Diagram Level 2 Registration

Figure 4 Data Flow Diagram Level 2 Registration

Figure 4 shows the data flow diagram level 2 of the CHMSC-Bin IT Freshmen Admission System”. It shows how the students register.

Data Flow Diagram Level 2 Examination

Figure 5 Data Flow Diagram Level 2 Examination

Figure 5 shows the data flow diagram level 2 of CHMSC-Bin IT Freshmen Admission System. It shows how student will get the exam, also shows the student will get the automatic score.

Data Flow Diagram Level 2 Scheduling

Figure 6 Data Flow Diagram Level 2 Scheduling

Figure 5 It shows the data flow diagram level 2 of CHMSC-Bin IT Freshmen Admission System. Base on the diagram, Student process will (selected schedule) manage schedule details and forwards it to a data store (exam_schedule), through that the admin will approved schedule.

Data Flow Diagram Level 2 Reports

Figure 7 Data Flow Diagram Level 2 Reports

Figure 7 it shows the data flow diagram level 2 CHMSC-Bin IT Freshmen Admission System. Base on the diagram, all Reports process will generate transactions with admin.

Activity diagram for Student/Admin

Figure 8 Activity diagram for Student

Figure 8 shows the activity diagram for students of CHMSC-Bin IT Freshmen Admission System. It shows the flow of registration of students & set their desire schedule, also shows admin will approve it.

Activity diagram for Admin/Student

Figure 9 Activity diagram for Admin

Figure 9 shows the activity diagram for admin of CHMSC-Bin IT Freshmen Admission System. It shows the flow of how to student take their qualifying exam, also shows the generate reports of student.

Entity Relationship Diagram

Figure 10 Entity Relationship Diagram

Figure 10 shows the Entity Relationship Diagram of chmsc-bin It freshmen admission system it includes entities and relationship of the system that stored in the database.

Use Case Diagram

Figure 11 CHMSC-Binalbagan IT Freshmen Admission System Use Case Diagram

Figure 11 shows the CHMSC-Binalbagan IT freshmen Admission System Use Case Diagram. It shows what modules can actors (Admin & Student) use or interact with.

Manage Registration

Figure 12 Use case diagram for Manage Registration

Figure 13 shows the CHMSC-Binalbagan IT freshmen Admission System Use Case Diagram. It shows how to student manage their registration.

Use Case Name:	Manage Registration
Actors:	Student
Description:	Used to student register to take their qualifying exam.
Pre-Conditions:	The student must register through online.
Post-Conditions:	The student can access to take qualifying exam.
Alternative Flows:	No alternative flow
Exceptional Flows:	No exceptional flow

Table 3 Manage Registration

Table 2 describe the functions of registration in chmsc-Bin IT Freshmen Admission System. This use case describe on how to student manage their registration.

Manage Examination

Figure 14 Use case diagram for Manage examination

Figure 13 shows the CHMSC-Binalbagan IT freshmen Admission System Use Case Diagram. It shows how to admin manage examination of student, also shows how student create their schedule to take their examination.

Use Case Name:	Manage Examination
Actors:	Student and Admin
Description:	Used to student take their examination and admin will manage the exam.
Pre-Conditions:	The student must get their automate score.
Post-Conditions:	The student can access to take their qualifying exam.
Alternative Flows:	No alternative flow
Exceptional Flows:	No exceptional flow

Table 4 Manage examination

Table 3 describes the functions of examination in CHMSC-Bin IT Freshmen Admission System. This use case describe on how admin manage the exam, also shows on how student will get the exam.

Manage schedule

Figure 14 Use case diagram for Manage examination

Figure 14 shows the CHMSC-Binalbagan IT freshmen Admission System Use Case Diagram. It shows how to student manage their schedule, also shows how admin will approve their schedule.

Use Case Name:	Manage Schedule
Actors:	Student and Admin
Description:	The student will be manage their schedule when they want to take the qualifying exam.
Pre-Conditions:	The students will choice their schedule when they want to take the qualifying exam and the admin will confirm their schedule.
Post-Conditions:	The admin will be reschedule if the schedule is already full.
Alternative Flows:	No alternative flow
Exceptional Flows:	No exceptional flow

Table 5 Manage Schedule

Table 4 describes the functions of scheduling in CHMSC-Bin IT Freshmen Admission System. This use case describes on how student manage the exam, also shows on how will approve their schedule.

Manage Reports

Figure 15 Use Case Diagram for Manage Reports

Figure 15 shows the CHMSC-Binalbagan IT freshmen Admission System Use Case Diagram. It shows how admin manage them generate reports.

Use Case Name:	Manage Reports
Actors:	Admin
Description:	The admin manage all the student that qualified.
Pre-Conditions:	The admin manage student list qualified.
Post-Conditions:	The admin manage student list.
Alternative Flows:	No alternative flow
Exceptional Flows:	No exceptional flow

Table 6 Manage Reports

Table 5 describes the functions of scheduling in CHMSC-Bin IT Freshmen Admission System. It shows how admin manage them generate reports.

Data Dictionary of Admission System Thesis Chapter 3

Table 7 For Criteria

Field Name	Description	Type	length
criteria_id(pk)	criteria_id(pk)	Int	11
Title	Title	Varchar	30
Criteria	creteria	Varchar	30
Criteria_whole	Criteria_whole	Varchar	30
sy_id	sy_id	int	11
is_default	is_default	varchar	30

Table 6 shows the data dictionary and detail table for creteria. It includes the creteria_id, title, creteria, criteria_whole, sy_id, is_default.

Table 8 for exam_schedules

Field Name	Description	type	length
Stud_id(pk)	Stud_id(pk)	11	Int
examinee_code	examinee_code	11	Int
Fname	fname	30	Varchar
Lname	fname	30	Varchar
Dateoftest	dateoftest	30	Varchar
raw_score	raw_score	30	Int
Stanine	stanine	30	Int
Picture	picture	30	Varchar
Gender	gender	11	Int

Table 7 shows the data dictionary and detail table for table exam schedules it includes stud_id, examinee_code,fname,lname,dateoftest,raw_score,stanine,pcture,gender.

Table 9 for student

Field Name	Description	Type	Length
stud_id(pk)	stud_id(pk)	Int	11
Examinee_code	Examinee_code	Int	11
Fname	Fname	Varchar	11
Lname	lname	Varchar	11
dateoftest	dateoftest	Varchar	100
Raw_score	Raw_score	Int	100
stanine	stanine	Int	11
picture	Picture	Varchar	30
Gender	Gender	Int	11
B_date	B_date	Int	30
Email	Email	Varchar	100
username	Username	Varchar	100
password	Password	Int	30

Table 8 shows the data dictionary and detail table for table exam answers it includes stud_id,examinee_code,fname,lname,dateoftest,rawscore,b_date,email,username,password.

Table 10 for summary

Field Name	Description	type	length
sum_id(pk)	sum_id(pk)	int	11
stud_id(fk)	stud_id(fk)	int	11
Entrance_score	Entrance_score	int	11
General_ave	General_ave	varchar	1000
Qualifying_result	qualifying_result	int	100
interview	interview	int	100
Total	total	int	100
Sy_id	Sy_id	int	11

Table 9 shows the data dictionary and detail table for summary it includes sum_id,stud_id, entrance_score,general_ave,qualifying_result,interview,totoal,sy_id.

Table 11 for student_answer

Field Name	description	type	length
ans_id(pk)	ans_id(pk)	Int	11
Stud_id(fk)	Stud_id(fk)	Int	1000
question_number	question_number	Int	1000
Answer	answer	Int	11
date_taken	date_taken	Int	1000

Table 10 shows the data dictionary and detail table for table student_answer it includes ans_id pk,stud_id(fk), question_number, answer, and date taken.

Table 12 for answer_key

Field Name	description	type	length
Key_id(pk)	Key_id	int	11
Question_number	Question_number	Varchar	250
key_answer	Key_answer	text	100

Table 11 shows the data dictionary and detail table for table answer_key it includes key_id, question_number, and key answer.

Table 13 for schoolyear

Field Name	Description	Type	Length
sy_id(pk)	sy_id(pk)	int	100
School_year	School_year	int	100
is_default	is_default	varchar	100

Table 12 shows the data dictionary and detail table for table school year it includes sy_id, school_year, and is_ default.

Table 14 for user

Field Name	Description	Type	length
User_id(pk)	User_id(pk)	int	11
Name	name	varchar	100
User_name	User_name	varchar	100
Password	password	int	11

Table 13 shows the data dictionary and detail table for table school year it includes user_id, name, user_name and password.

Screen Layout

The screen layout of Chmsc-bin IT Freshmen Admission System give the user plan or design of the system for what look like or what functions are included.

Admin side

Figure 16 shows the admin side of the system

Client side

Figure 17 Shows the Login and registration of client side of the Chmsc-bin It freshmen admission system.

Operational Framework

Figure 18 shows the operational framework of Chmsc-bin IT freshmen admission system.

Hardware and Software Requirements

In the development of the system, the developer uses both software and hardware is recommended.

Development:

Windows 10 Pro

Processor: Intel(R)Celeron(R) CPU N3350 @1.10GHz 1.10 GHz

Installed memory(RAM):
4.00 GB (3.83 GB usable)

System type:
64-bit Operating System, x64-based processor

Pen and Touch:
No Pen or Touch Input is available for this Display

Others:

Mouse
Printer
keyboard

Software Development Specification

Programming Language: VB.Net 2008

Developing Tools: XAMPP

Database: MYSQL

Software Connectivity: USB Drivers

Web Browser: Google/Internet Explorer

Gantt Chart for Admission System Thesis Chapter 3

Figure 19 Gant chart

CHMSC Binalbagan IT Freshmen Admission System Thesis Chapter 1

Inquiries

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