Enrollment System Thesis Chapter 5 – Proposed Solution

The Enrollment System Thesis Chapter 5 – Proposed Solution or (Chapter 5 Thesis Project for Enrollment System) ,Will includes all the detailed records about the entire study (Computerized Enrollment System Documentation Chapter 5) , this can include the Proposed solution, Scope of the Solution, Concept of Operation, Use Case Diagram ,Use Case Description ,Data Flow Diagram of the Proposed System, Data Dictionary, Class Diagram, Entity Relationship Diagram, Advantages, Disadvantages, Technical Feasibility, Social and Operational Feasibility and Economical Feasibility Line-Heigh .

Here’s the Outline of Enrollment System Thesis Chapter 5 – Proposed Solution

Enrollment System Thesis Chapter 5 – Proposed Solution : Proposed Solution

The Computerized Enrollment System of Ilog Catholic High School created and developed for the newest process of enrollment in the institution. The system is a computer based system that has the functions to register and enroll students who are willing to study in the said institution. The proposed system covers the problems that the institution encountered during the use of manual system such as human errors in filling up the registration forms, unsecured storage of students record, and time consuming. The ICHS will be the beneficiary of the proposed system for the development and improvement of the process of enrollment because it was created with the technology of the new generation and will lessen the time of the school in enrollment process. (Enrollment System Thesis Documentation Chapter 5)

Enrollment System Thesis Chapter 5 – Proposed Solution : Scope of the Solution

The proposed system was created based on the demand of the students and also of the teachers in the institution; (Chapter 5 Thesis Project for Enrollment System) the system provides the management of registration of the students with specific information for the staff to easily search the record of the students.

Enrollment System Thesis Chapter 5 – Proposed Solution : Concept of Operation

The Computerized Enrollment System   starts with the registration of the student and the registration of the account of the staff to be login to the system. After the registration, the staff will select the record of the student to be enrolled. The staff will only be the one to manipulate in updating and deleting the records of the student. The staff can search the record of the student by his ID or Family Name. After enrolling, the student will check the schedule of all the subjects that are assigned for him for the whole year. (Enrollment System Thesis Documentation Chapter 5)

After checking the availability of the schedule of the subjects, the staff will generate a report and will provide a copy for the student. This generated report may be generated from the enrollment details, student information overview, and the subjects that are intended for the student in the whole academic year. (Enrollment System Thesis Documentation Chapter 5)

Enrollment System Thesis Chapter 5 – Proposed Solution : Use Case Diagram

Actors: Student, Staff

The corresponding use cases for these actors are:

• Student: Inquire for registration, received a copy of printed reports.
• Staff: Inquire for registration for accounts, select a record of a student to enroll, create schedule for subjects in the whole academic year, and generate reports from enrollment details, student information overview, and the list of subjects of the student. (Chapter 5 Thesis Project for Enrollment System)

Enrollment System Thesis Chapter 5 – Proposed Solution : Use Case Description

The tables below describe all the functions, conditions, and exceptional flows to meet all the entities used in the use case diagram.

Table 1. Register

Use Case Name:	Register
Primary Actors:	Staff, Student
Description:	The student will register to collect all the information that the staff needed for enrollment.
Stakeholder and Interests	Student – wants to register for enrollment. Staff – responsible on keeping the records of the students registered in the institution.
Pre-condition:	The student must complete the registration form.
Post-condition:	The staff will select one record of a student to use for enrollment.The staff will update the record of the student time by time.
Exceptional Flow:	The registration form of the student is incomplete.

Table 2. Enroll

Use Case Name:	Enroll
Description:	The staff will use the details of the student in the registration form for enrollment process.
Pre-condition:	The details of the student in the registration form in complete.The subject details are intended for the selected grade level.The information of the teacher selected for teaching the subject is complete.
Post-condition:	The staff will use the student details for enrolling.The staff will select subjects for the student according to its grade levelThe staff will assign teacher for the subjects’ selection of the student.
Exception Flow:	The student information record is deleted.The subjects selected for the student are for the other grade level.

Table 3.Create Schedule

Use Case Name:	Create Schedule
Description:	Creating schedule for the subjects intended for the whole school year.
Pre-condition:	The selected subject for creating the schedule is scheduled correctly.
Post-condition:	The staff will select subjects and create scheduleThe staff will assign the date for the subjectThe staff will set the time for the subject
Exception Flow:	The selected subject in the schedule must not conflict to the schedule of other subjects

Table 4: Generate Report

Use Case Name:	Generate Report
Description:	Generating reports of students  information and accounts details
Pre-condition:	The information of the student and the records of  the students  enrolled is complete
Post-condition:	The staff will generate a report for the review of the student’s information registration The staff will generate a report for the  account credentials for the whole school year
Exception Flow:	Wrong details in generating reports.

Data Flow Diagram of the Proposed System

Figure 5: Ilog Catholic High School Proposed System Data Flow Diagram shows the Proposed System Data Flow Diagram of the Ilog Catholic High School. First, the student must register his personal information and will be saved in the student record database (Computerized Enrollment System Documentation Chapter 5). After the student’s registration, the staff will select one record of the student and will use it for enrollment. In the enrollment process, the staff will select subjects for the students in the school year. At the same time will assign the teacher for the subjects. And then, the staff will create schedule for the student. Finally, the staff will generate a report from enrollment and will provide the student a copy of the printed report that the staff created. (Chapter 5 Thesis Project for Enrollment System)

Enrollment System Thesis Chapter 5 – Proposed Solution : Data Dictionary

The tables below shows the list of conceptual databases based on the computer-based enrollment system. It shows the attributes/ field name, description, data types and the length to be included in the database. This ensures that the information needed was captured by the different databases.(Enrollment System Thesis Documentation Chapter 5)

Table 5: schedule

Field Name	Description	Type	Length
SCHED_ID (pk)	Database ID Number	int	11
SUBJ_ID	Subject’s Database ID Number	int	11
ROOM_ID	Room’s Database ID Number	varchar	11
AY	Academic Year	int	20
SUBJ_DAY	Schedule Day	varchar
SUBJ_TIME	Schedule Time	time	6

Table 6: teacher

Field Name	Description	Type	Length
TEACH_ID (pk)	Database ID Number	int	11
FULLNAME	Teacher’s Full Name	varchar	50
ADDRESS	Home Address	varchar	100
SEX	Gender	varchar	10
STATUS	Civil Status	varchar	30
EMAIL	Email Address	varchar	40

Table 7: room

Field Name	Description	Type	Length
ROOM_ID (pk)	Database ID Number	int	11
ROOM_NAME	Room Name	varchar	30
ROOM_DESC	Room Description	varchar	50

Table 8: staff

Field Name	Description	Type	Length
STAFF_ID (pk)	Database ID Number	int	11
POSITION	Staff Position	varchar	30
FULLNAME	Staff’s Full Name	varchar	50
ADDRESS	Home Address	varchar	100
SEX	Gender	varchar	10
STATUS	Civil Status	varchar	30
EMAIL	Email Address	varchar	40
ACC_USER	Staff’s Password Username	varchar	50
ACC_PASS	Staff’s Account Password	varchar	50

Table 9: subjects

Field Name	Description	Type	Length
SUBJ_ID (pk)	Database ID Number	int	11
SUBJ_CODE	Subject Code	varchar	30
SUBJ_DESC	Subject Description	varchar	100
YEAR_LEVEL	Year Level	varchar	20

Table 10: student

Field Name	Description	Type	Length
STUD_ID (pk)	Database ID Number	int	11
FNAME	First Name	varchar	30
LNAME	Last Name	varchar	30
MNAME	Middle Name	varchar	30
SEX	Gender	varchar	10
BDATE	Birth Date	varchar	30
BPLACE	Birth Place	varchar	100
STATUS	Civil Status	varchar	30
AGE	Age	int	3
NATIONALITY	Nationality	varchar	30
RELIGION	Religion	varchar	30
CONTACT_NO	Contact Number	varchar	20
HOME_ADD	Home Address	varchar	100
EMAIL	Email Address	varchar	40
FATHER_FULLNAME	Father’s Full Name	varchar	50
FATHER_OCCU	Occupation	varchar	50
MOTHER_FULLNAME	Mother’s Full Name	varchar	50
MOTHER_OCCU	Occupation	varchar	50
GUARDIAN_FULLNAME	Student Guardian’s Full Name	varchar	50
GUARDIAN_ADD	Guardian’s Address	varchar	100
GUARDIAN_CONTACT_NO	Guardian’s Contact Number	varchar	20

Table 11: enrollment

Field Name	Description	Type	Length
ENROLL_ID (pk)	Database ID Number	int	11
AY	Academic Year	varchar	20
YEAR_LEVEL	Year Level	varchar	20
STUD_ID (fk)	Student’s Database  ID Number	int	20
SUBJ_ID (fk)	Subject’s Database ID Number	int	11
DATE_ENROLLED	Date Enrolled	date
STATUS	Enrollment Status	varchar	30

Enrollment System Thesis Chapter 5 – Proposed Solution : Class Diagram

Figure 6: ICHS Automated Enrollment System Class Diagram shows the system entities, attributes, operations and its relationships with the other entities that perform the exact operation among each object.

Enrollment System Thesis Chapter 5 – Proposed Solution : Entity Relationship Diagram

Figure 7: ICHS Automated Enrollment System Entity Relationship Diagram shows the system entities relationships in each entity and their supposed functions in each relationship that shows the primary keys (pk) that are being used to other entities called foreign keys (fk).(Computerized Enrollment System Documentation Chapter 5)

Advantages

• Computerized Registration of the Student
• Weekly Backup of the Database Storage
• User friendly Interface of the System
• Quick Search of the Record of the Student

Disadvantages

• Only one (1) Student for registration only
• No password retrieval

Enrollment System Thesis Chapter 5 – Proposed Solution : Technical Feasibility

During the research study, the researchers have concluded that the study is technically feasible because all the requirements for software and hardware are already available. So there will be no more problems in getting the required resources for the development of the system. (Chapter 5 Thesis Project for Enrollment System)

Enrollment System Thesis Chapter 5 – Proposed Solution : Social and Operational Feasibility

The proposed computerized enrollment system study is socially and operationally feasible because the proposed system is developed for the demands of the students of the institution in order for them to easily understand all the functions that this system has (Chapter 5 Thesis Project for Enrollment System) . The researchers also created the proposed system with a user friendly interface for them to operate the system easily to provide them a social and operational system that they need.

Enrollment System Thesis Chapter 5 – Proposed Solution : Economical Feasibility Line-Heigh

In the whole development of the proposed system, the researchers concluded that the study is economically feasible because the institution will not provide a large amount of budget in order to develop the whole system and make it functional. The only thing that the institution needs to do is to make the environment capable to gain the usability of the resources that this system needs.(Computerized Enrollment System Documentation Chapter 5)

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