In this tutorial, we’ll talk about how to copy, cut, and paste in Word. In the previous tutorial, we learned how to select the text we want and move it to a different part of the same document or to a different document.
On the other hand, this tutorial will show you how to use copy, cut, and paste to make a copy of a text while keeping the original text or getting rid of it entirely.
Table of contents
What Does It Mean to Copy, Cut and Paste?
The Copy, Cut, and Paste are the commands that are often used together on a computer’s user interface. Here are their definitions:
Copy Operation
The Copy operation won’t delete the text from its original location. Instead, it will just copy the text from its original location and put a copy of it where you want it. When you copy text or an image, you make a copy in the Clipboard, but you don’t take the original out of its place.
Cut Operation
The Cut operation will move the content from its original location to a new location. When you cut text or an image, you remove it from where it was before.
This could be your current Word document or another place where you can change things, like Microsoft Excel or Google Docs. When you cut something, it will go into the Clipboard, which is a temporary place on your computer to store things.
Pasting Operation
The Pasting operation is after cutting or copying, you can then use this function to move the text or image from the Clipboard to a new location in your document. The Clipboard task pane holds many of the last images and text you copied or cut.
Why is it important to use Copy and Paste in Word?
The copy and paste tool is important because it allows you to transfer text from one location to another without retyping it. This information may be as extensive as an entire paper or website or as small as a single letter.
Copy and paste can help you save time at work, which may increase your productivity. This function can be used in apps on a range of platforms, including PCs, tablets, and smartphones.
Steps How to Copy and Paste in Word
The following are the steps on how to copy and paste the content in word.
- Step 1 − Select a portion of the text using any of the text selection methods.
- Step 2 − You have various options available to copy the selected text in clipboard. You can make use of any one of the options.
Using Right-Click −When you right-click on the text you want to copy, the copy option will show up. If you click this option, the content you chose will be copied to the clipboard.
Ribbon Copy Button −Once you’ve chosen some text, you can copy it to the clipboard by clicking the copy button on the ribbon.
Using Ctrl + c Keys − After selecting a text, just press Ctrl + c keys to copy the selected content in clipboard. - Step 3 −Click the location where you wish to copy the selected text, and then select one of these two simple options.
Ribbon Paste Button −To paste the copied content in the preferred destination, simply click the Paste button located on the ribbon.
Using Ctrl + V Keys − This is the easiest method for pasting the content. Simply press Ctrl + V to copy and paste the content to the new location.
How to Use Keyboard Shortcuts to Cut, Copy, and Paste in Word Document
The following keyboard shortcuts to Cut, Copy, and Paste work on Windows in all Microsoft Office apps, Adobe Acrobat, Google Docs, and many other places, like email platforms, social media comment boxes, and website text boxes.
To Cut or Copy
- Select the text or image you want to cut or copy.
- Press the keyboard shortcut:
- Cut: Ctrl + X
- Copy: Ctrl + C
Your text or image should now be cut or copied.
To Paste
- Place your cursor where you want to insert the text or image.
- Press the keyboard shortcut:
- Paste: Ctrl + V
Your text or image should now be pasted into the new location in your document.
Keyboard Shortcuts to Cut, Copy, and Paste in Windows and MacOS
Here are the Keyboard Shortcuts to Cut, Copy, and Paste in Windows and MacOS:
| Commands | Windows Users | Mac Users |
| Paste | Ctrl+V | Command+V |
| Cut | Ctrl+X | Command+X |
| Copy | Ctrl+C | Command+C |
Summary
In this tutorial, we’ve talked about the ways to copy and paste text in MS Word documents as well as what those terms mean. We also gain insight into what the tips are for copy and paste text in a document. Furthermore, we also picked up some skills on what the short cut keys in copying, cutting and pasting text.
We hope this tutorial helps you as you plan to create a document in MS Word.
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